Accounting with SIMMS 2015

accounting

SIMMS 2015’s Accounting Software solution is the smart solution for organizations looking to replace a stand-alone Accounting program with a comprehensive business management solution with built-in integrated accounting functionality. SIMM

SIMMS’ Accounting is particularly structured for medium- to large-sized mid-market businesses with 10 to 1,000+ personnel. It contains advanced financial management, which serves as the core for the entire suite of applications.

Beyond the solution’s central accounting functionality, SIMMS 2015 also includes advanced budgeting, advanced allocations, multi-currency management, currency trader management, advanced banking, budgeting, fixed asset management and cash management capabilities. It’s all you’ll need for accounting – and more.

• Accounts Payable: Our SIMMS Accounts Payable module provides a comprehensive solution for managing expenditures.

• Accounts Receivable: The SIMMS Accounts Receivable Module tracks receivables, plans cash flow and provides extensive information and reporting features to give you vital business insights to plan for the future.

• Banking: With SIMMS you can edit and add credit card and bank accounts, and easily enter deposits, transfer funds, enter cash, cheque or credit card transactions as well as reconciling cash and credit cards via bank reconciliation.

• Budgets: Maintain and enforce budgets with ease and transfer budget amounts from one account to another.

• Financial Reporting: SIMMS offers virtually unlimited financial reporting capabilities.

• Flexible Chart of Account Structure: Create account structure to fit your business needs using up to 30 characters and 10 segments.

• General Ledger: The SIMMS General Ledger module has many powerful features to help you efficiently manage your accounting.

• Multi-Currency: Process payments and invoices in multiple currencies.

• Sales Commissions: Calculating sales commissions due has never been easier. SIMMS can auto-calculate commissions based on either the AR receivable or the Transactional method.

For more information on how SIMMS 2015 can provide for your accounting needs, click here

Tech Tips

simms_wisdomAbout 60 million devices shipped with FireWire ports in 2002, according to research firm In-Stat/MDR.

Apple Viruses 1, 2, and 3 in 1981 were some of the first viruses “in the wild,” or in the public domain. Found on the Apple II operating system, the viruses spread across Texas through pirated games.

Fred Cohen in 1983 defines a computer virus as “a program that can affect other computer programs by modifying them in such a way as to include a (possibly evolved) copy of itself.”

In 1949, theories for self-replicating programs are first developed.

In 1986, two daredevil Pakistani programmers, Basit and Amjad, replace the executable code in the boot sector of a floppy disk with their own code designed to infect each 360KB floppy accessed on any drive.

In 1994, Ericsson Mobile Communications initiated a study to investigate the feasibility of a low-power low-cost radio interface between mobile phones and their accessories. In 1998, a special interest group was formed, codenamed “Bluetooth” by five companies: Ericsson, IBM, Intel, Nokia, and Toshiba.

In the mid-1980s, engineers at Apple Computer developed a high-speed method of transferring data to and from the hard drives in Macintosh desktops while simplifying the internal cabling. They called it FireWire.

‘Toothing’ is random sending of sexually charged, flirtatious messages that users of Bluetooth enabled mobile devices broadcast to other Bluetooth enabled devices in the area.

The Lehigh virus, one of the first file viruses, in 1987 infected command.com files. One of the most common viruses, Jerusalem, is unleashed. The virus affects both .exe and .com files. MacMag and the Scores virus cause the first major Macintosh outbreaks.

SKUs and SIMMS 2015

The (Stock Keeping Unit) SKU Configurator can be used to determine the composition of the SKU (Item) number. Selection of some characters from the item’s category, subcategory, vendor’s part number, manufacturer or vendor will add them to the SKU number’s format. Users can instead choose that an auto-generated number becomes part of the SKU.

In addition, you can designate how many items have been created under a category and assign that particular item an incremented number anywhere within the SKU configuration. If required, SIMMS 2015 has a manual SKU override where you can manually assign an item your own item code outside of the SKU generation automation.
SIMMS has the capability to assign a particular SKU item number to each inventory item configured in the Inventory Manager, enabling users to automatically assign a particular product’s item number based on an SKU formula that can be devised using the SKU Configurator.

This can be done upon the creation of an item, with the result that once the selection of either the item category, subcategory, brand (sub-sub category), model (sub-sub-sub category) or manufacturer has been made and the Save button has been clicked, the Item code SKU will be automatically created based on the selected options.

Examples of the available SKU choices listed are as follows:
• the first two characters of a category
• a 5-character item incremented number
• the first three characters of a subcategory
• the first four characters of a manufacturer
• A 4-character automatically-generated number for a vendor
• A specific example of an SKU could thus be as follows:
the category of a computer: SU (for SUPER COMPUTERS)
the 40th item configured under the category: 00040
the sub-category: FAN (for FANS)
the manufacturer: PHILL (for PHILLIPS)
the vendor: Ingram Micro (with an automatically generated code of 0009)
Subsequently, the resultant SKU would be SU00040FANPHILL0009.

Visit here to learn more about how SIMMS 2015 can help you with your SKU requirements.

COTS vs. Custom — Which Do I Choose?

kcsi_customsoftware5A given piece of software usually ranges from an un-altered, commercial off-the-shelf (COTS) software solution – Microsoft Word, for example – to an entirely custom, written-from-scratch program. Between such diverse extremes you can find customized and configurable COTS software as well as custom software created employing common commercial software libraries and frameworks, and complex multi-systems using all of the aforementioned structures and functions.

A low-to-high customization axis usually correlates directly to three other aspects: cost, suitability, and time until deployment. First, the acquire-and-deploy timeline of COTS software is usually less expensive than the develop-and-deploy timeline of equivalent custom software. Secondly and generically, you can buy a copy of MS Word for hundreds dollars, but developing a word processor from scratch is likely to cost you many thousands of dollars. However, rarely is custom software designed for such menial tasks as just text manipulation. Custom software aims a specific need you have that has been left unsatisfied by off-the-shelf solutions. If the investment in time and staff to maintain and update custom software is of major concern, COTS software is supported by its vendor as it is until upgrades are made (if ever). Custom software guarantees that the features you need are there and are only improved as time (and upgrades) go by.

The choice between the two options is simple: if the system represents a fundamental need of your company to do business and the custom system will give you an advantage over your competition then the custom software route is definitely an advantageous option.

For more information on your available options when considering customized software, contact KCSI today or visit this webpage.

KCSI’s Custom Software Suits Your Needs

Off-the shelf solutions only rarely provide the best fit for your needs, but custom-built software packages always better suit your needs. Custom solutions help you to build and maintain your business, and its capabilities while helping you spot great opportunities and overcoming obstacles in your way.

Custom solutions mean that the solutions we develop and organize have been tailor-made to suit your specific needs on all levels.

All companies are unique, each with its own capabilities, strategic plan and inherent values…

For these particulars, we offer custom software development created by our team of experts to meet every specification you might have. You remain integral to our consulting solution process. Custom software lets us evolve a solution designed specifically to meet your budget, goals, criteria, and requirements.

KCSI’s applications are easy-to-use, technically precise and robust. When our best practices, methods, state-of-the-art development tools and experienced team combine, the result guarantees a product on-budget, on-time while presenting a minimum of risk.

kcsi_philosophy

We’re With You All the Way…
From the plan and design through implementation and support, KCSI is with you every step of the process.

Visit www.kcsi.ca today or drop an email to sales@kcsi.ca to find out more about how a KCSI custom solution can better suit you.

SIMMS 2015’s A/R Suits Your Needs

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There’s much more to Accounts Receivable than getting out the invoices. Tracking customer credit lines and past conversations means you’re in control of your receivables and your customers know it. SIMMS’ 2015 Accounts Receivable module reflects your company’s internal policies and reporting practices because you design all the operating characteristics, including parameter controls, aging periods and transaction codes. Your Accounts Receivable ‘picture’ should represent money in the bank.

SIMMS software supplies quantitative data and versatile reporting to allow the tracking of cash flow and receivables to ultimately provide information needed to make improvements and decisions. SIMMS Accounts Receivable module permits the addition of new clients and their codes in real time, the process of billing and payment receipts in alternate currencies, management of numerous bank accounts and printing of statements and batch invoices.

A comprehensive module, SIMMS’ Accounts Receivable also integrates with the General Ledger and the rest of the SIMMS Software suite of modules.

  • Batch Invoice Printing: Easily select a batch of customers along with various other options and process batch invoicing as you required.
  • Cash Receipts Processing: Automatically apply cash receipts against the oldest invoices or against specific invoices. This allows you to post miscellaneous cash receipts directly against General Ledger accounts and process any pre-payments against invoices not yet recorded.
  • Credit Card Processing for Cash Receipts: Posting of credit card payments can be done with ease in SIMMS with the 3rd-party plug-in to Synapse Gateway *Synapse account required*
  • International Address Capability Customer master files include multiple address lines to handle international numbers, country codes, international postal codes, and a field for expanded telephone numbers.
  • Invoice Entry: Automatically calculate due dates, discount due dates, discount amounts, and commission amounts for invoice entries. Enter unlimited sales codes, miscellaneous charges, and add comment lines for each invoice in an easy-to-use grid-based Entry window.
  • Invoice History Printing: Print history invoices for customer numbers, invoice numbers and invoice dates. Re-print Accounts Receivable invoices separately or invoices from the drill-down window in Invoice History.
  • Manual Cheque Entry: Write ‘on-the-fly’ cheques with little effort, enabling the repayment of your customers’ back credits when such requirements arise.
  • Memos: Memos can be assigned to specific customers. Attachments can be viewed and converted to customer alerts in a snap.
  • Multiple Credit Cards: Store multiple credit cards per customer, including cardholder name and billing address. Storing this information for each credit card allows you to take advantage of the AVS (Address Verification Service).
  • Payment Processing: SIMMS’ Accounts Receivable module allows you to process payments for customers, enabling them to pay in any currency by cash, cheque, credit card or by applying existing credits on the Easy Payment window.
  • Statement Printing: Print statements for a billing cycle, either monthly or quarterly, on standard or custom forms for either one customer or multiple customers.

For an inventory and Accounts Receivable solution, give SIMMS 2015 a try. Visit www.simmssoftware.com or email sales@kcsi.ca today.

 

Accounts Payable with SIMMS 2015

simms_accounting2SIMMS 2015’s Accounts Payable software provides comprehensive solutions for managing your company’s expenditures. Beyond simply recording transactions, payments and obligations, SIMMS Accounts Payable offers flexible check writing capabilities.

Strong Accounts Payable functionality is a critical area of any company. In SIMMS Inventory Software the Purchases tab on the vendor screen brings up a list of all purchases and payments made by you from the selected vendor, giving you the ability to drill down to the actual transaction enabling you to see all details quickly and easily.

Easily review and apply payments to vendor invoices from the Purchases tab as well and proceed to the many Accounts Payable Reports available in SIMMS, again from the same screen keeping you up to date on your purchasing status from one easy to use screen.

• Payment Processing: The SIMMS Accounts Payable Module allows you to process payments for your vendors enabling payment by cash, cheque, credit card as well as applying existing credit toward it employing the easy-to-use Vendor Payment window.

• Manual Cheque Entry: Write ‘on-the-fly’ checks in support of immediate invoice payments, or associate one payment with multiple existing bills or new ‘on-the-fly’ invoices with little effort.

• Batch Cheque Processing: Process a batch of payments for existing invoices in your system with ease using our intelligent AP Batch Check Printing interface, which enables the selection of the invoices from selected vendors that are to be included in the batch.

• Currency Trader: SIMMS Accounts Payable Module enables you to pay your multi-currency vendors through a 3rd party payment process or Currency Trader. It’s easy to track what was paid to a Currency Trader in one currency and what invoices/vendors and currencies employed by them to pay your vendors, as well as associating the payment with the vendor and invoice, thus enabling a flawless financial flow.

• AP Report Generator: With the SIMMS AP Report Generator you can easily retrieve and report on the Accounts Payable information you need.

• Purchasing: SIMMS’ Purchasing features keep your item details at hand, while partial orders can be processed quickly and users can make decisions based on any variances they observe. Accuracy in costing is always in mind so that users can receive the best deals possible on each successive acquisition. Aging of stock and all item details are mapped once they are entered into the system.

For more information, email sales@kcsi.ca or visit www.simmssoftware.com today.

 

Tech Tips

simms_wisdomChuq von Rospach of Apple Computer, circa 1983, coined the word ‘netiquette’.

Long before the expression ‘local area network’ (LAN) became part of the world’s technical vocabulary, IBM researchers were working on this type of technology that connects printers, work stations and various servers in office buildings, factories and college campuses. IBM devised token-ring technology to control LAN traffic more efficiently and reliably. A token ring controls access of individual computers to the network, or ring. Since its introduction in 1985, IBM’s token-ring architecture has become an industry standard for LANs.

Most intercontinental Internet traffic passes through underwater fibreoptic cables. The first such layout was across the Atlantic, in 1988.

NANA is the newsgroups news.admin.net-abuse.*, devoted to fighting network abuse and spam. Each individual newsgroup is often referred to by adding a letter to NANA. For example, NANAU would refer to news.admin.net-abuse.usenet.

Programs that are small and un-useful, but demonstrate a point, are called ‘Noddy’ programs. Noddy programs are often written by people learning a new language or system. The archetypal noddy program is the “hello world” program. In North America this might be called a ‘Mickey Mouse’ program.

Silver is the most conductive material, but copper is widely used in communications because it costs much less and is better in terms of strength and flexibility. A typical fibre-optic cable five one-thousandths of an inch thick can carry up to 2.5 billion bits of data per second, or 32,000 simultaneous telephone calls.

The high-speed data highways of the Internet are called backbones. Sprint and AT&T own the major backbones in the US.

The idea of Bluetooth technology was born in 1994. The name Bluetooth is derived from a Danish Viking King, Harald Blatand [whose names translated as Bluetooth in English] lived in the latter part of the 10th century. Blatand united and controlled Denmark and Norway, hence the inspiration for the name, as in ‘uniting devices through Bluetooth’.

Vannevar Bush, later the vice-president and dean of the Electrical Engineering department at MIT, first proposed the basics of hypertext in 1945. Tim Berners-Lee set down the basics of the World Wide Web, HTML (hypertext markup language), HTTP (Hypertext Transfer Protocol) and URLs (Universal Resource Locators) in 1990.

Service and Returns with SIMMS 2015

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Almost every company needs to process customer returns to stay competitive.

As today’s customers demand a more specialized level of service, tracking and resolving these returns can be an increasing challenge.

SIMMS offers a competitive edge for distributors and manufacturers. These features create a completely integrated return management solution that saves time, boost customer satisfaction and give you a real competitive advantage.

With the SIMMS Return Merchandise Authorization (RMA) feature, returns and replacements can be handled with ease.

You can manage every return with one flexible solution:

  • Fix or Destroy Items: In SIMMS you have the ability to fix and/or destroy items yourself once received into RMA.
  • Generate RMA/RTV Reports: In a snap you can print important RMA/RTV related reports so you always have your finger on the pulse of your Service and Returns department.
  • Purchase History Tracking: Easily view the customer purchase history from the RMA module you can not only process an RMA for an item but also determine to which sales transaction the item was related to.
  • (RTV) Return to Vendor: An RMA module would not be complete without the ability to send items back to the vendor for repair. SIMMS addresses this requirement.
  • Serial Number/Lot Tracking: SIMMS provides the ability to track what serial number and lot number for the RMA items you are utilizing in the transaction.
  • Warranty Tracking: SIMMS will inform you when items are past their warranty while attempting to complete a RMA-IN document, giving you the ability to prevent items from flowing into your shop with expired warranties.

For more information on how SIMMS 2015 can benefit your organization’s needs, visit www.simmssoftware.com or email sales@kcsi.ca.

KCSI is Hiring!

kcsi_NowHiring3KCSI is now hiring for two positions:

We currently are offering two positions with the KCSI Team:

Software Developer
http://www.simmssoftware.com/inventory-software/software-developer.aspx

Software Sales
http://www.simmssoftware.com/inventory-software/software-sales.aspx

To learn more, visit the following URL:
http://www.simmssoftware.com/inventory-software/KCSI-is-Hiring.aspx

You can send your resume and cover letter by clicking here
(telecommuting is a viable option for these positions)

We look forward to hearing from an interested individual with a goal of excellence and a plan to succeed!

Inventory Management Software Solutions