Tech Tips

simms_wisdomA ‘blue bomb’ is a technique for causing the Windows operating system of someone you are communicating with to crash.

A hacker with benign intentions is called a ‘white hat’.

Certificate Revocation List (CRL) is a method of using a public key infrastructure for maintaining access to servers.

‘Finger’ is an Internet tool for locating people on other sites. It gives access to non-personal information.

OCSP (Online Certificate Status Protocol) is one of two common schemes for maintaining the security of a server.

RDF (Resource Definition Framework) is a set of rules for creating descriptions of information available on the World Wide Web.

SOAP (Simple Object Access Protocol) is a protocol for client server communication that sends and receives information ‘on top of HTTP.

South Pacific Railroad laid down telegraph wires across tracks to help railway stations keep in touch.

The term ‘petabit’ is used in discussing possible volumes of data traffic per second in a large network.

Wake-on-LAN (WOL) is a technology that enables a computer motherboard to switch itself on (and off) based on signals arriving at the computer’s network card.

Accounting with SIMMS 2015

simms_accounting3
SIMMS Accounting Software solution is the smart solution for organizations looking to replace a Stand- Alone Accounting Program with a comprehensive Business Management Solution with built-in Integrated Accounting Functionality.

The Accounting software is carefully structured for medium- to large-sized mid-market businesses with 10 to 1,000+ personnel. It contains advanced financial management, which serves as the core for the entire suite of applications.

Beyond the solution’s central accounting functionality, SIMMS also includes advanced budgeting, advanced allocations, multi-currency management, currency trader management, advanced banking, budgeting, fixed asset management and cash management capabilities. It’s all you’ll need for accounting – and more.

  • Accounts Payable: Our SIMMS Accounts Payable module provides a comprehensive solution for managing expenditures.
  • Accounts Receivable: The SIMMS Accounts Receivable Module tracks receivables, plans cash flow and provides extensive information and reporting features to give you vital business insights to plan for the future.
  • Banking: With SIMMS you can edit and add credit card and bank accounts, and easily enter deposits, transfer funds, enter cash, cheque or credit card transactions as well as reconciling cash and credit cards via bank reconciliation.
  • Budgets: Maintain and enforce budgets with ease and transfer budget amounts from one account to another.
  • Financial Reporting: SIMMS Software offers virtually unlimited financial reporting capabilities.
  • Flexible Chart of Account Structure: Create account structure to fit your business needs using up to 30 characters and 10 segments.
  • General Ledger: The SIMMS General Ledger module has many powerful features to help you efficiently manage your accounting.
  • Multi-Currency: Process payments and invoices in multiple currencies.
  • Sales Commissions: Calculating sales commissions due has never been easier. SIMMS can auto-calculate commissions based on either the AR receivable or the Transactional method.

SIMMS 2015 software has it all: Purchasing, Sales, Item Management, Customer Management, Accounting , Order Fulfillment, Replenishment, Advanced Budgeting, Commission Management, various pricing and costing methods, Kitting (BOM), Work Order Management, Serial Number Control, Manufacturer Lot Management and much more.

You need not settle for a package with less…

www.simmssoftware.com                    sales@kcsi.ca

Gaining the Edge Over Your Competition

simms_competition

The automation of core business processes increases your efficiency and provides you with crucial information necessary to effectively position your workforce. Providing your company with access to back-office tools that streamline your marketing, selling, and supporting processes will provide you with the tools to deliver more intuitive and easier-to-configure software to your customers.

Any business intelligence program will enable your organization to gather more value from information, and in turn, provide you with more guides to make better decisions.

Acquiring competitive intelligence and monitoring your internal business metrics is achievable through use of a flexible rules engine that supplies you with a complete and thorough review of information. Such advanced online tools permit the monitoring of all internal metrics to result in a comprehensive view of your organization. The knowledge of your competition is and the strategy they use to gain customers and how the market views these competitors is vital to your business. How you measure up against your competition is integral to maintaining your competitive edge.

SIMMS Inventory Management software can help you gain – and maintain – your edge over your competitors.

Visit www.simmssoftware.com or email sales@kcsi.ca today to find out more about SIMMS’ versatility and strength.

 

Wisdom of Humor

kcsi_wisdom&humor

There is a story about a monastery in Europe perched high on a cliff several hundred feet in the air. The only way to reach the monastery was to be suspended in a basket, which was pulled to the top by several monks who had to pull and tug with all their strength.
Obviously the ride up the steep cliff in that basket was terrifying. On his way up, one tourist noticed that the rope by which he was suspended was old and frayed. With a
trembling voice he asked the monk who was riding with him in the basket how often they changed the rope.

The monk thought for a moment, shrugged, and answered, “Whenever it breaks.”

~~~~~~~~~~~~~~~~

A well-meaning customer of the famed Neiman-Marcus department store felt prompted to send Stanley Marcus this letter:

Dear Mr. Marcus:
I have been receiving beautiful and expensive brochures from you at regular intervals. It occurs to me that you might divert a little of the fortune you must be spending for this advertising matter to raise the salaries of your more faithful employees. For instance, there’s an unassuming, plainly-dressed little man on the second floor who always treats me with extreme courtesy when I visit your store and generally persuades me to buy something I don’t really want. Why don’t you pay him a little more? He looks as though he could use it.

Yours truly,
Mrs. W. S.

By return mail came Marcus’ reply:

Dear Madam:
Your letter impressed us so deeply that we called a directors’ meeting immediately, and thanks solely to your own solicitude, voted my father a twenty-dollar-a-week raise.

Yours truly,
Stanley Marcus

~~~~~~~~~~~~~~~~

Fred Watkins, the local barber, is the most negative person in our town. John Jordan, the president of the Rotary Club, was sitting in his chair one day, extremely excited.

“Guess what, Fred,” he said.

Fred muttered, “What?”

“My wife and I are going to Italy for a month.”

“I’ve heard all about Italy,” Fred replied. “The people are rude. The food is terrible. The countryside is ugly.”

John paid no attention and continued, “And I’m going to spend a week in Rome.”

“Big deal,” said Fred. “Bunch of broken down old buildings.”

Undeterred, John went on. “And I’m going to visit the Vatican. I’m even going to have an audience with the Pope.”

“Oh, yeah,” said Fred, “I know about those so-called papal audiences. You’ll be packed into the square with a million other dopes and the Pope will wave from the balcony. Big deal.”

A month went by and John was once again in the barber chair. “So how was your trip to Italy?” asked Fred. “As bad as I thought it would be, right?”

“Not at all,” John responded. “The people were warm and friendly. The food was wonderful. The countryside was gorgeous.”

“But Rome is a dump. Am I right?” the barber persisted.

“No,” John answered, “Rome was delightful. We could have stayed a year and not run out of fascinating places to see.”

“And how about your visit with the Pope?” asked the barber, expecting his prediction to be fulfilled.

John answered, “Well, I have to admit, you were half-right about that. The Pope was up there on the balcony and I was back in the crowd with thousands of people, but two uniformed Swiss Guards came over and told me the Pope wanted to talk to me. They escorted me right up onto the balcony with him.”

“What did he tell you?”

“He didn’t tell me anything. In fact, he had a question for me.”

“Well, what did he ask?” queried the incredulous barber.

John took a minute to allow the suspense to mount. “The Pope said to me, ‘Tell me, my son, where did you get that terrible haircut?’”

 

Servicing with SIMMS 2015

simms_servicing

The fastest, easiest way to track the servicing you perform for clients is SIMMS’ comprehensive Servicing Module.

Create purchase orders on demand, items and labor booked can be dedicated to the Servicing process.

Check estimates, actuals/variances, and book materials and time in great detail. This optimizes the use of your stock and your workforce, freeing you to attend to other work with confidence and accuracy.

Orders can be created to fill required repair demands, and when they are subsequently received into the system, they retain their dedication that you decided before you ordered them. This streamlines the guarantee for your customers when stock otherwise might have been received into the system and allocated by other jobs and projects.

• Affiliate specific items with particular processes so that when they are repeated for another customer, the processes can be saved as templates.

• Assign prefixes to repair orders to continue your decided naming/ numbering scheme.

• Combine multiple purchase orders into one shipment from your suppliers.

• Estimate service jobs for both item costs and dedicated usage of workers.

• Examine whether your billing amount for service remains within your desired revenue structure by examining the detailed variance reports.

• Generate purchase orders that remain dedicated to the repair order for which they were created.

• Keep records of actual time and labor to assess the best use of materials and workers in each process.

• Receive from dedicated purchase orders and bring the materials contained directly to the service department where they are needed.

• Schedule and manage the time taken for each step of each service process to give your customers accurate breakdowns of the work performed.

• Track the dates of each repair order for accurate information requests to satisfy your customers.

For more information, email sales@kcsi.ca or visit www.simmssoftware.com today.

Tech Tips

simms_wisdom

1999 was when college student Shawn Fanning invented Napster, a computer application that allows users to swap music over the Internet.

Back in 1994, The White House launched its website, www.whitehouse.gov.

1994 was also the year that initial commerce sites were established and mass marketing campaigns are launched via e-mail, introducing the term ‘spamming’.

In 1996, CompuServe, America Online, and Prodigy start providing dial-up Internet access. The same year, Sun Microsystems launched Java.

Also in 1996, around 45 million people were using the Internet, with roughly 30 million of those in the US and Canada, 9 million in Europe, and 6 million in Asia Pacific.

In 1997, on July 8, Internet traffic records were broken as the NASA website broadcasts images taken by Pathfinder on Mars.

In 1999, “e-commerce” became the new buzzword as Internet shopping rapidly spread.

In 2000, deviant computer programmers began spreading viruses with increased frequency. The Internet bubble bursts, as the fountain of investment capital dries up and the Nasdaq plummeted.

In 2001, Napster was dealt a fatal blow when the 9th US Circuit Court of Appeals in San Francisco rules that the company was violating copyright laws.

In 2002, a staggering 58.5 percent of the US population used the Internet.

Quotes and Concepts

simms_scheduling1Business One-Liners

He who smiles in a crisis has found someone to blame.

I thought I wanted a career. It turns out I just wanted paychecks.

Light travels faster than sound. That is why some people appear bright until you hear them speak.

Money can’t buy happiness, but it sure makes misery easier to bear.

The early bird might get the worm, but the second mouse gets the cheese.

HOW TO WORK BETTER

  1. DO ONE THING AT A TIME
  2. KNOW THE PROBLEM
  3. LEARN TO LISTEN
  4. LEARN TO ASK QUESTIONS
  5. DISTINGUISH SENSE FROM NONSENSE
  6. ACCEPT CHANGE AS INEVITABLE
  7. ADMIT MISTAKES
  8. SAY IT SIMPLY
  9. BE CALM
  10. SMILE

SIMMS 2015 and Replenishment

simms_replenishment

For success, meeting the demands that your clients make is of utmost importance. Excessive stock leads to a lower profit margin, increased storage costs, and aging of goods on your own shelves. But when a client cannot get items in time you lose both the client and the sale.
SIMMS 2015’s Replenishment Module allows the user to manage demand/backordered quantities on sales orders and even kit demand. Once a sales order has been generated creating demand or a kit has been added to the kit build queue, the items are then listed in the Replenishment Module.

The Replenishment Module allows the user to create batch purchase orders based on stock reorder values and customers demand quantities on transactions. As an enhancement of the Backorder Manager, users can view and act on their most pressing order needs quickly and easily.

SIMMS’ Replenishment module allows for calculation of this delicate balance so you always have the stock you need but never have warehouses sitting idle with stock.  This combined versatility allows proper inventory management – the very goal of the SIMMS Inventory System.

Automatic creation of purchase orders, and streamlining your cost savings and employee time management allows you to physically administer your stock so that it’s where it needs to be when you need it to be there.

Lead times for vendors and the cost of overheads are taken into consideration, and other items often received from those same vendors allow you to maximize your ordering and re-ordering process. You can view your kit demand and have SIMMS suggest the order quantities for just the main level of components or sub-levels as well (if required). Shortages can be sent direct to RFQ for vendor bidding in order to assure that you get the best cost for your required components.

In summary, SIMMS’ Replenishment Module shows you in one simple-to-use window the sales order demand, kit build demand, minimum re-order point status, stock quantity and order status, then gives you the ability to generate purchase orders or send to RFQ for bidding, thus simplifying the complicated task of item replenishment.

For more information, visit http://www.simmssoftware.com/inventory-software/item-replenishment.aspx or email sales@kcsi.ca.

First Steps for a Stock Reconciliation

simms_stockReconcileHere are the first steps you should take in the approach to a stock reconciliation:

• A full count of all remaining stock at all locations. Damaged as well as undamaged stock should be recorded. Do not overlook stock in transit. To avoid the possibility of miscounting due to stock movements when there is more than one location, it may be necessary for more than one adjuster to be involved so that the count is literally simultaneous.

• Control the movement of undamaged stock (anything not physically counted will automatically increase the claim). It may be necessary to isolate the area in question.

• Establish the policyholder’s stock control system.

• Establish what stock records have survived and secure them. If destroyed, it may be necessary for them to be recreated via suppliers, customers, auditors and the policyholder’s bank. Whilst this may be time consuming, there is often no alternative.

• If in any doubt about the claim take statements from staff, neighbours, suppliers and customers concentrating on unusual stock movements as well as establishing the usual routine.

• Obtain a location plan of the stock, including accurate measurements of the volume of the area containing the stock.

• Obtain the latest audited accounts including the (non-statutory) detailed trading and profit and loss accounts. Establish the date of the last physical stock count and the methodology used.

• Protect undamaged stock and damaged stock that may have a salvage value.

• Sift debris for evidence of stock quantities. Some parts of stock may not be completely destroyed and with careful work may be capable of evaluation.

• Take photographs.

• There may be advantage in seeking the policyholder’s initial assessment of the value of the stock loss. This may later highlight the need for double checking if there are significant discrepancies.

A Look at Porter’s Five Forces Analysis

kcsi_Porter's5Forces

Five Forces Analysis assumes that there are five important forces that determine competitive power in a business situation. These are:

  1. Supplier Power: Here you assess how easy it is for suppliers to drive up prices. This is driven by the number of suppliers of each key input, the uniqueness of their product or service, their strength and control over you, the cost of switching from one to another, and so on. The fewer the supplier choices you have, and the more you need suppliers’ help, the more powerful your suppliers are.
  2. Buyer Power: Here you ask yourself how easy it is for buyers to drive prices down. Again, this is driven by the number of buyers, the importance of each individual buyer to your business, the cost to them of switching from your products and services to those of someone else, and so on. If you deal with few, powerful buyers, then they are often able to dictate terms to you.
  3. Competitive Rivalry: What is important here is the number and capability of your competitors. If you have many competitors, and they offer equally attractive products and services, then you’ll most likely have little power in the situation, because suppliers and buyers will go elsewhere if they don’t get a good deal from you. On the other hand, if no-one else can do what you do, then you can often have tremendous strength.
  4. Threat of Substitution: This is affected by the ability of your customers to find a different way of doing what you do – for example, if you supply a unique software product that automates an important process, people may substitute by doing the process manually or by outsourcing it. If substitution is easy and substitution is viable, then this weakens your power.
  5. Threat of New Entry: Power is also affected by the ability of people to enter your market. If it costs little in time or money to enter your market and compete effectively, if there are few economies of scale in place, or if you have little protection for your key technologies, then new competitors can quickly enter your market and weaken your position. If you have strong and durable barriers to entry, then you can preserve a favorable position and take fair advantage of it.

Inventory Management Software Solutions