Units of Measure

SIMMS Inventory Management Software employs a multi-faceted and comprehensive Units of Measure feature. Individual items may have multiple units of measure created and assigned to them. Each receipt of items can employ default purchase units of measure while different units of measure can be employed for the items’ sales transactions.

The multiple units applied to each item can be established at the moment of the item’s creation within the system, and are based upon the premise of ratios — a conversion factor — such as 12 eaches in a box, 5 boxes in a case, 6 cases in a crate, 4 crates in a pallette, and so on. Once such ratio relationships have been established, the item may be purchased or sold in any of them.

For each other item you stock, specific and unique units can be assigned. For example, one item may come in boxes of 24 eaches, so a unit titled box24 should be created; another item using boxes of 12 eaches can have a box12 unit of measure applied to it. Default units of measure can be assigned to each item for special sales, normal sale, normal purchase and/or standard usage (the most common unit used for the item), but the user retains the ability at any time to employ any set default units. This rich but robust functionality makes SIMMS’ Units of Measure feature the simplest and most versatile one in today’s marketplace.

Make Item Categorization Work For You

Users of SIMMS can employ the versatile feature of Categorization. In addition to categorizing stock into generic groups, users can take advantage of using sub-categorization to monitor inventory sales and transactions for the benefit of profit margins and/or pinpointing which items are not selling and conclude if any problems are contributing to that condition.

From their creation in your SIMMS inventory system, items begin to acquire historical records of acquisiton, usage, repair and turnover. Using this cumulative data can keep users on top of accurate data that reveal the information needed to make fiscal and logical decisions needed to be made. Thus, the decision of items’ categorization should be given much consideration so that this data advantage can be exercised to optimum effectiveness.

Categorizing merchandise with SIMMS is both quick and easy, and when combined with SIMMS’ versatile and comprehensive reporting capabilities, users gain the edge not available in other inventory software packages. Management of your business can be much smoother and robust once categorization becomes one of your first decisions when you acquire SIMMS, optimizing your information and maximizing your profit margin.

ToolTip: Making a Deposit on a Sales Order

This week’s ToolTip comes from KCSI Technical Writer Marc Kondylis:

Making a Deposit on a Sales Order

1. On the Modules menu, point to Accounts Receivable, point to Money in Advance of Customer, and then click Make a Deposit on a Document.

The AR-Depositswindow opens.

2. Click New in the toolbar.

3. From the Customer list, select a customer.

4. From the Payment Type list, select the method of payment (cash, check, or credit card).

5. In the Payment Per Type box, type the amount of the deposit.

6. In the Comment text box, type a comment.

7. Under Document Type click the Sales Order option button.

8. Click the Order No. ellipsis button.

A list of sales orders displays.

9. Select the sales order to which you want to apply the deposit, and then click the Select and Closebutton.

SIMMS enters the sales order number, sales order date, and the sales order total in the AR-Deposits window.

10. Click the Save icon in the toolbar and then click Close to exit the AR-Deposits window.

SIMMS’ Secret Weapon: Customizable Reports

SIMMS Inventory Management software offers range of versatile customizable reporting in all of its modules. Using the industry-leading Crystal Reports® interface, users are able to makes SIMMS’ reports look and contain the information they need to see. Current and accurate information has never been more accessible from an inventory/accounting program.

Immediate, useful information is a necessary tool for sound decision-making and successful solutions. The content of reports in SIMMS is up to the user, so that only the worthwhile data you need gets to those who need it.

Budgets, stock information, financial trends, analytical assessments all help your business produce the greatest success. No matter the requirements of your staff or executive, you can access what you require when you require it. Criteria important to you and your customers can be arranged on SIMMS’ hundreds of available reports. Moreover, original custom reports can be created easily to make SIMMS’ customizable reports the best choice for your business in today’s competitive marketplace.

The Future of Communications

In the not-too-distant past, a fax machine was a marvel of modern technology. Some of us remember when they “baud”ied their way onto the world stage, and we encountered the frist hurdle: few others we knew had them, and only slowly did others join the club. I recall the isolation they made us feel at the time — having the material and the gadgetry to send our information anywhere there was a telephone but also knowing that there were precious few out there who were equipped to receive it. Many scrambled to main branch offices of large companies to beg them for temporary use of their new-fangled send/receive units that produced blotchy and often illegible results. And then there was the necessary re-typing of the received faxes so that others could receive copies of informatiothat could be of any use to those who needed it.

Flash forward a few decades and we have optical character recognition and scanners and globally-useful document formats so that we can see precisely what our distant counterparts see. Add to this the practical tool callled e-mail, which eventually allowed us to attach files of various formats that retained the integrity of their content. Next, we learned to take advantage of databases that permitted the sorting and analysis of data by anyone with a copy of the file. Advanced searching techniques permitted us to cull the patterns contained in the infrmation. Now, anyone anywhere can view the same thing we’re looking at and we can talk about it, edit it, improve or correct it, and on and on.

So what will be the future? Literature, music and the graphic arts will be instantaneous. Global supply and demand will be coordinated by computers that analyze, plan and conduct the transactions. Educati0n will be conducted at a distance, allowing anyone to learn anything at any time, with versatility and creativitybecoming the chief commodities in regard to personnel. New power sources will keep the new electronic world fully charged all the time so that the flow of information never needs to suffer a single interruption.Periods of great growth will use instant communications to contribute to food production and delivery, to provide health care, to make accurate and reliable and inexpensive provision of medication to remote populations — all will occur in future, and I hope it’s in place before my generation shuffles off this mortal coil.

Now, if I could only read this blotchy fax I’d be happy…

ToolTip: Altering Items’ Manufacturer’s Lots Once They Are Already In Stock

Today’s ToolTip comes from KCSI Technical Writer Will Heigh:

On occasion SIMMS users may need to change details of inventory items currently in stock, such as assigning different manufacturer’s lot information. Such adjustments can take place because of initial mistakes on receipt or perhaps as a grouping action toward a specific project or job for a customer.

Based on the last example, we’ll perform an adjustment on some existing stock items.

Sidebar: Earlier in the month, five digital calipers were received into SIMMS location WH1-AISLE1 with the manufacturer’s lot 101001-A, which represents the date 2010 October 1st, batch A (the first batch of any items received that day). Here it is two weeks later and a customer (the Jones Company, let’s say) wants us to fill a large order for them on the last day of October. Since we have in stock most of the items listed on their order (including the five digital calipers) we still have two more weeks to wait until we fill and ship the complete order on October 31. We could reserve items so that in the interim we make sure that the items we’ll need in two weeks will still be there (and not be used in another order for someone else).

What we’ll do here is alter the manufacturer’s lot data of those five calipers to mark them for selection on October 31.

1. Open the Inventory menu, then click the Item Manager.

2. Click the Stock Window check box, and select the digital caliper.
From the grid that shows all the digital caliperts currently in stock, we can look for the particular five described earlier.

3. From the Tools menu, click Stock Adjustment.

4. Select the digital caliper, the location WH1-AISLE1 and the manufacturer’s lot 101001-A.

We see the five pieces we’re looking for:
We type in the new lot information JONES-101031
In the above example, the new manufacturer’s lot is entered into the Manufacturer Lot field, to replace the former one (both are shown in the above example for visualization purposes).

5. Click Save.

The Stock Window now shows that there are five with each manufacturer’s lot:
Both lots appear now in the location...
6. Before closing the Stock Adjustment window, select the five with the original manufacturer’s lot, and click Adjust.

7. Type in an onhand count of 0 (zero).

8. Click Save.

Now the new manufacturer’s lot is assigned to the five calipers in that location, and there is no longer an instance of the previous manufacturer’s lot in the system:
Items with their new manufacturer's lot...
The system is now ready for the situation of collecting the items for the Jones Company’s October 31st order. It’s simple to find the calipers that have been set aside as part of that sales order/invoice by looking for — and selecting — the Jones Company’s specific lot.

Does Your Technology Measure Up?

The late great Douglas Adams, beloved author of “The Hitchhiker’s Guide to the Galaxy”, had one criterion against which he measured technology: does it work. He often said that technology has yet to measure up to its promise. Technology should be something that you just plug in and it works.
A great number of us could certainly appreciate technology that lived by that simple code of behavior. Most often, however, we are stuck with minutes — or possibly even hours — of hazily-written documents to review, interminable waits during software or plug-in installations, subsequent configuration tweaking and Q-&-A settings sessions, any of which could, depending on our mood, drive us to want push our faces through something made of glass.
We’ve all seen those cartoons from over the years, and even a few live action videos, of an average computer user kicking the living jeebers out of some tin case or inert screen that have, through no fault of their own, pushed their operator over the edge into frustrated madness.
We who are the technology users of today — and I say this full of admiration and hope for the future — would not recognize the simplicity of tomorrow’s gadgets. One day we’ll be able to turn on our master techno-gadget and there will be our mail, our trivia tip of the day, our life schedule, our next project automatically formatted for our needs, our text messages awaiting our simple verbal replies that are sent back through use of a single, simple command. Our call sheet for the day will call us a minute in advance with a verbal reminder of who we are to talk to and about what and then while we take a moment to think it connects the call for us. Two hour wait in an airport somewhere? No problem, here’s a classic movie of my choice to watch. Here’s the newest article about innovation we wanted to read. Ten minutes to spare free before that appointment? Simply call up any song by any singer and it plays.
And it always works. Everywhere. And it’s battery is always charged up full. And it can always get a signal even if we’re ten feet underwater.
Ah, the glorious day when technology finally, and especially simply, just works. That’s all we’ve ever wanted, really, and I hope that whatever company designs such a wonderous object simply calls it “The 42” in honor of Douglas Adams.
And since it will already “have” everything and comes with the ability to “get” everything else, all we’ll say to each other is “Got your 42?”
“What kind is yours?”
“Mine’s red.”

And when the day comes that no more need be said about our “42s”, then we’ll know that technology has truly become the technology that we’ve made it.