Sales Fulfillment with SIMMS 2012

The SIMMS 2012 Fulfillment Manager is designed as a central location from which you can fill your sales orders.

Sales order fulfillment is the process you use to meet the demand on each sales order. Using the Fulfillment Manager, you can list all your sales orders that require filling, print a pick list, and invoice your sales orders.

In addition, if you do not have enough stock to fill a sales order, you can transfer available stock from its current location to the location it is needed, or replenish your stock by purchasing more of it.

The following video will outline the fulfillment process available in SIMMS 2012:

Contact KCSI for more information at or visit the SIMMS website at

SIMMS’ Customer Manager

The details about your customers is of paramount importance towards both their satisfaction and your bottom line. They have their business to do, after all, and if you are focusing on their satisfaction and success as much as you focus on your own, then with every transaction you are building a wonderful relationship that can benefit the both of you for a very long time.

SIMMS 2012 has a comprehensive customer manager where all details and notes regarding your customers and your vendors — whose relationships with your company are also of extreme importance — can be established, maintained and augmented as each new transaction and mutual policy grow and change.

The following video outlines the ease and advantages in using SIMMS to manage both your tracking and your transactions:

SIMMS’ Customer Manager

Slow Stock — Clear It Out!

A major concern for any company keeping stock is to target the increase of item outflow and increased turnover to convert their existence back into cash flow. Every company must focus on minimizing the amount of cash it has tied up in static inventory.

Things for consideration for setting prime stock levels are:

1. Availability of parts and raw materials

2. Lead time for delivery of parts

3. Anticipated sales of the finished goods

4. Elimination of of slow-moving stock

5. Increased movement of most popular stock

Suggested methods for stock conversion are:

1. Analyze all inventory movement (turnover)

2. Examine the precision of current purchasing and sales for all items

3. Establish rigid controls to the best-selling items and expand the process of moving older and least-selling stock

4. Outsource the sale of the items with the slowest turnover

5. Eliminate losses to all of your stock by conceptualizing its deadline for sale and minimizing its improper movement from your shelves, i.e. security and accuracy standards for every item.

Always remember that higher stock levels of any items come with higher retention costs and lower capital. Your slowest items, even once they are sold, often barely pay for their long history on your shelves. Some items’ insurance, accommodation costs and interest charges do not leave any room for profit, and the longer an item is stored, the more of a loss you take on them before they sell.

Inventory Action Plan

Inventory Action Plan

While an organized system for managing inventory is the goal of every company, a sound and feasible action plan is important to start the process of stock management improvement.

Initial steps are as follows:

1. Collect all available information of how your current system is functioning.

2. Decide on which stock management system will work best for your business.

3. Begin the elimination of as much dead stock in your system as you possibly can by implementing specials, trades with other businesses and the establishment of package deals to convert the dead stock into as much capital as possible.

4. Look into ways to reduce or eliminate inventory management costs, including storage fees and redundant fees/ payments being made.

5. Sketch a model for the logistics of your company and detail how you want each checkpoint of the process to function.

6. Perform a forecast of your company’s needs and institute a process that keeps your on-site inventory at a minimum, manageable quantity.

7. Setup a cycle-counting program that could eliminate your annual inventory if applied correctly.

8. Make improvement to your operational efficiency by reducing waste and providing any available edge to answer the challenges of global competition

9. If you have not yet implemented a manageable system of preventing theft and/or spoilage, start one immediately.

10. Lastly, if you have not computerized your stock ordering, stock sales and stock management processes, do so as soon as possible.

The action plan mentioned above will translate to any inventory tracking system, enabling you to manage and improve the action plan you already have in place while providing more immediate and accurate reporting of the developments within your newer and more efficient system.

Vendor-Managed Inventory

Vendor-Managed Inventory (VMI) has helped many companies to give their supply chain the edge that it needs. In this approach, vendors deliver specific quantities directly customers, putting to use data pulled from  through the distribution channel using data obtained from Just-in-Time Distribution (JITD, used widely in industries such as automobile), Efficient Consumer Response (ECR, used in apparel and grocery industries) and Electronic Data Interchange (EDI), instances of which can be found in the wide variety of industries that have employed the concept of VMI.

VMI seeks to first reduce and then eliminate stock-outs and its immediate advantage is that it lowers the quantity of inventory in the current supply chain, thus cutting expenses for the storage of stock.

Item Replenishment

From SIMMS’ Item Replenishment window you create the purchase orders or the Requests for Quotes (RFQ) needed to replenish your stock.

The Replenishment Manager also provides you with a complete view of your supply and demand, including such details as the item quantities you have on your sales orders, on your purchase orders but not yet received, and in other locations. By reviewing these details you can properly evaluate the supply and demand for an item and, in turn, make the appropriate purchasing decisions.

The Replenishment Manager is integrated with the Build Queue (Kit Building) process. If there is insufficient stock for a kit build, you can add the depleted item to the Replenishment Manager from the Build Queue window.

The following video covers the concept of item replenishment within SIMMS 2012:

Stock Allocations

In inventory management and control, demands created by work orders or sales orders against specific items are referred to as allocations. Allocations most often fall into one of two types:

Firm allocations are allocations against particular units within a facility, such as allocations against a particular location, lot, or serial number.  Firm allocations are also called frozen or hard allocations, hard commitments or holds — they reserve inventory for the particular orders designated.

Standard allocations are aggregate quantities of demands against a particular item in a particular facility. They are also referred to as normal or soft allocations, soft commitments or regular allocations. Standard allocations do not specify that specific units will go to specific orders but simply show that there is demand.

Knowing which types of allocations that your stock has been designated to is an important detail of any comprehensive inventory management system.

SIMMS 2012 Inventory Management helps you designate and manage your stock completely and accurately. Contact KCSI at or visit to learn how SIMMS can help you to completely master your stock management needs.

Accurate Records in Inventory Management

One of the more important aspects of inventory management success is utter reliance upon proper and thorough record keeping. For any company to acquire and retain complete control of its stock it must permanently consider the efficiency and accuracy of its record keeping methods. In addition, regular audits must be conducted to make certain that the on-hand counts are correct. Precise record keeping will help prevent overstocking as well as preventing stock shortages and consequently loses potential sales.

A sound inventory philosophy will help your company retain its leading edge and its authority, regardless of the sudden circumstances. Programmers at KCSI have worked for nearly two decades to master all aspects of inventory management, and have rolled this expertise into their flagship software application, SIMMS 2012.

Contact KCSI today by e-mail at or by visiting the software’s home page: