Windows Mobile and SIMMS 2013

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SIMMS Data Collectors solution uses most Windows Mobile Software Solution is compatible with almost any Windows Mobile 5 or newer devices and offers a batch or wireless-based inventory software management.

SIMMS’ Barcode Module, operating on the SIMMS Windows Mobile Module, streamlines your entire business process by matching the right hardware to the software, and automates the essential functions of your organization to optimize user time. Quick to connect, the data collectors can easily access customer and vendor data to track your fixed assets and stockroom inventory, to complete physical count adjustments, and receive purchase orders and issue sales orders using remote connections.

Physical Counts
At the end of each year, if not more frequently, you initiate an inventory physical count of your department, branch, warehouse, office or storeroom. If you utilize distributors, each of your sales partners does the same, often calling in your staff to help with this overwhelming, time-consuming, tedious task.

To smooth this process, many companies have spent tens of thousands of dollars on hardware, software and often additional programming to enable them the ability to scan barcodes containing their items’ UPC or other stock-keeping unit (SKU) codes to synch the numbers with the inventory management and accounting systems.

Process All Transactions
You can easily complete invoices, receipts of goods, inventory transfers and physical count adjustments. Employees simply scan codes on the orders and the data is passed to SIMMS immediately if wireless live mode is enabled. In batch mode, all data on the Windows Mobile device is synchronized with the SIMMS system in just minutes.

With the SIMMS Windows Mobile Program, you have the flexibility to choose your hardware and your budget.

SIMMS makes it simple…
SIMMS’ Windows Mobile Program is an additional module sold and designed to work seamlessly with the already powerful SIMMS Inventory Management software. It is a remote data collecting software solution that connects quickly with customer and vendor data, tracks your fixed assets, stockroom inventory, completes physical count adjustments, receives and issues items remotely and effortlessly without the usual massive expense.

SIMMS Windows Mobile Module advantages:

-          Collect data instantly – Warehouse and shipping/receiving staff can record barcoded items with a scanner connected to a lightweight, completely portable hand-held computer (HHC) with Windows Mobile 5 or Windows Pocket PC 2003 SE. An array of data can be gathered, validated and verified in this way—not only inventory counts, but also quantities, item numbers and lot/serial numbers of goods invoiced or received.

-          Eliminate costly time-consuming manual data entry. Import data from the HHC into your SIMMS system in batch mode or live at the moment of entry.

-          Free yourself from your desk – You are free to walk around your warehouse and process invoices, receipts of goods, physical count adjustments and add new inventory items on-the-fly.

-          The flexibility to choose the hardware you want (as long as it has Windows Mobile 5 or Windows Pocket PC 2003 SE) gives you the solution you need at a budget you can afford.

Windows Mobile sets you free…
SIMMS’ Windows Mobile Program works on Windows Mobile-based devices (smart phones, data collectors and even Pocket PC 2003 or newer devices) to help you save time and eliminate human error in tallying product totals. Transactions are completed as you walk through your warehouse and process inventory physical counts on-the-fly by transmitting the data directly into SIMMS Inventory Management software (either in batch mode uploads or live via wireless LAN/WAN). Unlike straight barcode scanners, Windows Mobile devices with barcode attachments (if required) cost quite a bit less than competing solutions.

For more information on SIMMS, SIMMS Mobile or any of your inventory or accounting needs, email sales@kcsi.ca today.

 

Job Servicing with SIMMS 2013

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Tracking the servicing you perform for customers in SIMMS 2013’s Servicing Module is fast, easy and comprehensive.

Check estimates, actuals and variances, while booking both time and materials with precision and ease. Vendors, items and schedules can be dedicated to the servicing process. The use of your inventory and staff is optimized, freeing you to attend to other work with confidence and accuracy.

Orders can be created to fill required repair demands and, when they are ultimately received into the system, they retain their dedication that you decided before you ordered them. This streamlines the flow of goods to your customers when stock otherwise might have been received into the system and grabbed for other jobs and projects.

SIMMS 2013 lets you do the following:

  • Automatically adjust job costing as material prices fluctuate
  • Comprehensive job costing and job billings
  • Easily book labor and material to service jobs
  • Improve the accuracy of the estimate process
  • Integrated with Purchasing, Sales, AP, AR, G/L and inventory control
  • Minimal data entry required to achieve actual costing
  • Provide real time information to fine tune estimates and improve gross margins
  • Track actual costing by job for comparison to estimate and detailed costs
  • Track entire multi-legged projects including estimates, work orders, purchase orders,
    invoices and key milestones

SIMMS 2013’s Job Costing promotes:

  • Ability to flag potential problem jobs during production
  • Actual cost summarized by cost group and compared to estimated costs
  • Actual production cost information is captured
  • By each job you can create estimates, purchase orders, service orders and invoicing
  • Easy control over markups to give you more control over your profit margin
  • Each cost is allocated to a job including inventory transfers, accounts payable, invoices, product receipts and labor hours
  • Inquiry options for customer and job information
  • Unlimited Job Costing Categories
  • Use of the Job Change order management system

For more information on Job Costing, visit www.simmssoftware.com or email sales@kcsi.ca today.

SIMMS 2013 Accounting Features

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SIMMS 2013 software is structured for medium- to large-sized mid-market businesses with 10 to 1,000+ personnel. It contains advanced financial management that serves as the core for the entire suite of applications. Beyond the solution’s central accounting functionality, SIMMS also includes advanced budgeting, banking, advanced allocations, multi-currency management, currency trader management, fixed asset management and cash management capabilities.


SIMMS 2013 has the following features:

 

Accounts Payable

With several options to streamline your approval process, automate vendor-related tasks, and simplify voucher entry, this module also accommodates multiple vendor addresses, multi-year history retention, automatic payment selection, check printing and more.

Accounts Receivable

By effectively automating and managing your collections process, the Accounts Receivable module improves your cash flow and customer satisfaction. Gain complete control of your receivables and invoicing processes, and add automatic calculations to your procedure to avoid errors and duplicate entry. Among other benefits, extensive drill-down capabilities provide a means for quick communication with customers.

Banking, Bank Reconciliation and Cash Management

Quickly and accurately reconcile all of your bank accounts, in addition to perform bank transactions with pinpoint accuracy. These modules integrate with the other SIMMS financial modules for automatic cash transactions and secure record keeping that flows through your entire system.

General Ledger

The General Ledger module for SIMMS puts you in firm control of your financial data by providing quick access to your critical data. You can process inter-company transactions, establish flexible accounting periods and budgets and perform future postings.

Canadian Payroll Software

Easypay Payroll is a Canadian software product developed and supported in Canada. Easypay is ideal for small to medium-sized businesses and SIMMS Software offers a direct interface to this Canadian Payroll solution.

Multi-currency Management

Rich multi-currency and analysis capabilities optimize your international opportunities. You can maintain an unlimited number of currencies and exchange rate schedules, leveraging the ability to daily update exchange rates, and post realized and unrealized gains or losses due to currency fluctuations.

Accounting Software Link

The Accounting Software Link provides access to SIMMS information from within Simply Accounting, QuickBooks (Canadian, US and Australian versions) and MYOB Australia. Users can view SIMMS invoices, credits, sales summary, payments, bills, and other transactions for any linked contact in their accounting packages.

Financial Reporting

SIMMS General Ledger offers virtually unlimited financial reporting capabilities. The General Ledger module simplifies divisional/departmental reporting and income statement printing within a standard, predefined set of financial statements and report formats.

Flexible Chart of Account Structure

Create an account structure to fit your business needs with up to thirty characters and ten segments or choose from over a dozen industry-specific charts of accounts.

Budgets

Maintain and enforce budgets with ease and transfer budget amounts from one account to another.

Inventory Depreciation Software

The SIMMS Inventory Depreciation Module addresses your Asset Management challenges.

E-Commerce and E-Procurement

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Control of your company, using asset tracking, e-procurement and innovative e-commerce will help you track, tally and tease every ounce of meaning out of information that helps you keep a lead over your competition.

Tracking all of your spending on anything needed to run your business, from wages to cash registers to security cameras. In the process, staff logs into an online catalog to search for what they need. Your business controls what is available. This adds transparency and efficiency when you need to deal with multiple suppliers. A manual attempt to do this would constantly be behind and out of touch with real stock counts.

Your sales structure must handle contingencies such as preferred suppliers, specially-negotiated pricing, multiple vendors’ pricing structures, special deals, volume discounts, regulation compliance, and departmental approvals from within your company. But with the right tools, you can save money, effort and time while comparing prices and researching your vendors.

The ultimate advantage of e-procurement, mobility and e-commerce is to make your inventory available to your customers no matter where the stock is physically. Clients can receive messages and promotional texts on their phones, and if your company established multiple shipping stations, your customers will have the best products and the best service they have ever had. Both now and in the future, customers will want to shop on mobile devices and want to see all your available inventory and receive sales coupons and receive sale campaign information. Get a leading inventory management software solution with a user interface that displays stock quantity, location, shelf life and expiration. The software lets you consumer goods, equipment, merchandise, parts, pharmaceuticals, or whatever your industry needs you to control.

Item Price Markups

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The usual philosophies for how to figure the sales price of your product or service are either the market or the markup method. Market pricing sets your price on what your competition charges, in other words, what the market will bear. With market pricing, if the majority of your competition charges customers $1.75 per light bulb, you’d be unwise to charge $3.50. The “going rate” would therefore be $1.75. With markup pricing, you consider the costs of producing the product (the “cost of goods”) and applies to it a set percentage to derive the sales price. This type fixes your profit percentage and is the most common retail pricing method.

To figure the markup on the cost of goods is best done as follows:

Derive your costs in producing your product or service. For goods you have purchased, it is the item’s purchase price. For goods you manufacture, your direct costs include materials, labor, supplies, and overhead costs.

Next, select a desired profit level you want to achieve. If you choose, for example, a gross profit percentage of 40 percent, you should make sure it provides sufficient profit to cover your operating expenses as well as provide you with a return on your investment in the company.

Last, apply your decided gross profit percentage to the cost of your goods. This is your markup. Therefore, if you purchase widgets at ten dollars each to resell and you want a 40 percent profit, you sell the blouses at the 40 percent markup or 10.00 multiplied by 1.40 equals $14.00. The difference between the sales price ($14.00) and the cost ($10.00) is $4.00, which is the profit, thus achieving your 40 percent markup.

For applying a gross profit percentage on a per-item basis (with each being a different rate per item) or globally to all your items at the same rate of markup, SIMMS 2013 Inventory Management software handles these options for you with ease and speed. Visit www.simmssoftware.com or email sales@kcsi.ca for more information.

Tracking Your Stock

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Tracking your inventory items has never been easier than with SIMMS Inventory Management software. Common miscellaneous items and charges like travel time, labor, repairs, service fees, storage costs and surcharges, etc. are easily created and accurately recorded in a robust suite of features. With such precision of item definition available — numerous prices per item, lot tracking, inventory valuation methods, SKU tracking, expiration date tracking, and much more — complete accuracy is the result.

Enhanced by powerful kitting (BOM) features, project management tools, newest barcode technology and other advantages, SIMMS lets you analyze inventory turnover, flow-through and rotation, and handles all of your accounting needs as well.

To learn more about how SIMMS can improve and streamline your inventory requirements, contact KCSI today.

Inventory Holding Costs

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Inventory holding costs are incurred when you hold stock in storage facilities or warehouses. They are separate but in addition to ordering or shortage costs. They include breakage/spoilage expenses (retail costs of having to write off inventory due to it being unable to be sold), depreciation costs (of stock as well as machinery used in the business), insurance costs (against destruction, loss or theft), materials handling costs (forklifts, pallet trucks, small trucks or vehicles, plus their related labor expenses), obsolete inventory write offs (because product lines become out of date within the current business year and must be sold at a discount or written off completely), tied up capital expenses (where the principle is for capital being allocated to best expected returns and the value of the business itself is optimized), or warehousing and logistic costs (rent, labor, utilities, trucks or other modes of transport to ship goods).

If your company over-estimates how much of a product to purchase and is unable to quickly sell it, then your company will have to manage the product’s storage and if you have finite storage space, the storage of one product creates an opportunity cost since you cannot store sufficient quantities of other products. In addition, over-purchasing might result in your company storing a product that consumers no longer need or want.

Your annual demand for stock items is calculated as doubling your average demand multiplied by the holding cost per unit. Knowledge of your demand rates can help assess the overhead required for holding costs and will result in you knowing what holding costs can be reduced within your inventory management system.

Improvements in SIMMS 2013

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SIMMS 2013 Inventory Management Software turns your computer into an advanced inventory management and accounting software tool, giving you the ability to setup inventory items, transfer your inventory from location to location, complete sales and purchasing transactions, track serial numbers with manufacturer lot control, expiration date management, Accounts Receivable, Accounts Payable, General Ledger, Order Fulfillment and Replenishment, Order Picking, Remote Data collection, Barcode printing and more.

We have added the ability to associate network paths, network files, and web addresses to items. By clicking the link, path or document it automatically opens the referenced item. This function also exists in the kit schema screen as well as in transaction windows.

We feel that your first experience with the new look and feel should be in a training scenario, which will allow you the time to get comfortable with any changes to SIMMS usage and function that may have changed.

Therefore, we have put together affordable 2-, 4- and 8-hour online training courses designed to bring you up to speed with key enhancements made in order to assure your SIMMS 2013 experience is both enjoyable and thorough.

Contact sales for more information 604-504-7936 Ext: 100 or sales@kcsi.ca.

Kornyk Computer Solutions International, Inc. (KCSI) is located in the Vancouver suburb of Abbotsford in British Columbia, Canada. Since 1996 we have evolved into a global Software solution provider and programming house that develops and integrates business inventory management and accounting application.

Days In Inventory (DII)

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The carrying costs for stock require significant investment, and thus a business needs to reduce its inventory levels. Lower levels of inventory produce a lower days’ inventory on hand ratio. Lower values of this ratio are favorable and are the goal of any business.

Balanced with this goal is the need for inventory levels to be maintained at a safe level so no sales are lost owing to “stock-out”s. The lower value of days of inventory ratio of a company that struggles to satisfy demand is not a combination that is recommended or advantageous.

The desired variation varies in differing industries, i.e. businesses that sell perishable goods like fruits, vegetables or medications have quite low values of days’ sales in inventory. Businesses that sell non-perishable goods like cars or furniture have much higher days of inventory values.

Whatever you stock and sell, keeping your “days in inventory” (DII) levels as low as possible is the dream scenario. Calculate it for your business using the following formula:

Average Inventory
————————–
Cost of Goods Sold

 × Number of Days in the Period

Placing Your Stock in Clouds

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As inventory management moves into the future, a vast number of companies are moving in the direction of cloud computing. While use of cloud software shows a lowered expenditure and a quicker ROI, there are other advantages to its use.

The real-time inventory monitoring is a part of the efficiency to be gained from a cloud system. Changes in one place cause an update in numerous other places in the system. Greater access and accuracy lead to confidence in the system and reliance on its features. Tracking products and supplies then generating reports based on the results are the mark of a fluid system. Remote login to up-to-the-minute data at any time in any department in any branch anywhere is the strength. Versatility in terms of equipment used to access the data is also a benefit – Blackberries, smartphones, tablets, all are supported by quality cloud systems.

Inventory programs in cloud format also increase inter-departmental communications and increase speed and efficiency. Restocking quantities and frequency, shipment status of customer orders, support information and progress, overall operations, as well as current fiscal data are all advantages gained by a cloud experience. Profit margins and break-even points are equally accessible and available.

From small to medium-sized businesses, another advantage to online systems is their availability and affordability when compared to OOTB (out of the box) systems. Features you need can be added to the interface and tools can be customized and prioritized. Sophistication, the capacity to increase sales, the improvement of efficiency and accuracy are the marks of any good inventory system and SIMMS 2013 Inventory Management software provides all the features mentioned above. Visit www.simmssoftware.com or email sales@kcsi.ca today for more information.