Kitting (BOM) with SIMMS 2013 (part one)


Complex Bills of Material (BOM) can pose problems because they require coordination among team members from design, manufacturing, quality control and procurement. Often there are multiple sites, systems and teams that access different versions of the data at different times. Alternative methods of BOM management and changing impact analysis require users to consult many systems to gather the necessary data. Yet once the data is gathered, most Bill of Materials software solutions fail to handle the complexities of the differing perspectives of the BOM that are needed by each group.

Designed for use by manufacturers whose stock items are often sold as clusters at set-group prices. This module allows distributors, assemble-to-order industries, and other smaller manufacturers to concentrate on other critical business issues without tying themselves up with multiple manufacturing processes.

Ease of Use
The Kitting (BOM) module provides a Build Queue window where you can review your current kitting queue status (what kits have been started, what shortages you have and what has not been started yet). You can jump right into your Production Entry window where your kits are built which displays (components added to kit builds and labor logged). This single point of entry makes logging labor and production transactions simple. Distributors can identify labor as part of the kitting process, thus dramatically improving product costing, as well as with subsequent pricing of products and kitting process.

Creating BOM (Kit) Items
BOM (Kit) items are created by packaging units of other items together. One example: You could assemble a complete car for sale or sell each part as a separate item. You may also package a few mini-kits consisting of the frame, wheels, motor, seat and transmission — all for you to assemble into a master kit.

Schema (formula) Maintenance is enhanced further to allow a non-stock item to be designated as a component of a kit item, thus saving resources and time spent searching superfluous records for non-stock items. BOM items can be pre-built according to a schema defined through a Schema Setup Menu function and then stocked in inventory (or built only as needed).

SIMMS 2013’s Accounts Receivables


With SIMMS 2013, the vast variety of Accounts Receivable details are made easier. Tracking customer credit lines and past conversations means you’re in control of your receivables and your customers know it. SIMMS’ Accounts Receivable module reflects your company’s internal policies and reporting practices because you design all the operating characteristics, including parameter controls, aging periods and transaction codes. Your Accounts Receivable ‘picture’ should represent money in the bank.

SIMMS software supplies quantitative data and versatile reporting to allow the tracking of cash flow and receivables to ultimately provide information needed to make improvements and decisions. SIMMS Accounts Receivable module permits the addition of new clients and their codes in real time, the process of billing and payment receipts in alternate currencies, management of numerous bank accounts and printing of statements and batch invoices.

A comprehensive module, SIMMS’ Accounts Receivable also integrates with the General Ledger and the rest of the SIMMS Software suite of modules, enabling you to easily handle the following:

Batch Invoice Printing
Easily select a batch of customers along with various other options and process batch invoicing as you required.

Cash Receipts Processing
Automatically apply cash receipts against the oldest invoices or against specific invoices. This allows you to post miscellaneous cash receipts directly against General Ledger accounts and process any pre-payments against invoices not yet recorded.

Credit Card Processing for Cash Receipts
Posting of credit card payments can be done with ease in SIMMS with the 3rd party plugin to Synapse Gateway *Synapse account required*

Invoice Entry
Automatically calculate due dates, discount due dates, discount amounts, and commission amounts for invoice entries. Enter unlimited sales codes, miscellaneous charges, and add comment lines for each invoice in an easy-to-use grid-based Entry window.

Invoice History Printing
Print history invoices for customer numbers, invoice numbers and invoice dates. Re-print Accounts Receivable invoices separately or invoices from the drill-down window in Invoice History.

Manual Cheque Entry
Write ‘on-the-fly’ cheques with little effort, enabling the repayment of your customers’ back credits when such requirements arise.

Memos can be assigned to specific customers. Attachments can be viewed and converted to customer alerts in a snap.

Multiple Credit Cards
Store multiple credit cards per customer, including cardholder name and billing address. Storing this information for each credit card allows you to take advantage of the AVS (Address Verification Service). International Address Capability Customer master files include multiple address lines to handle international numbers, country codes, international postal codes, and a field for expanded telephone numbers.

Payment Processing
SIMMS’ Accounts Receivable module allows you to process payments for customers, enabling them to pay in any currency by cash, cheque, credit card or by applying existing credits on the Easy Payment window.

Statement Printing
Print statements for a billing cycle, either monthly or quarterly, on standard or custom forms for either one customer or multiple customers.

For more information on SIMMS’ Accounts Receivable features, visit or email today.

Point of Sale with SIMMS 2013


SIMMS 2013’s POS (Point of Sale) process makes cash register automation a new high standard. You can track administration, manage charge account information, customer habits, purchases, administration, and printing included in a simple and seamless integrated solution.

You gain powerful accounting capabilities and expansive inventory control management within a single system.

SIMMS’ featured point of sale software solution that combines data and function to produce more effective asset and cash management. In a familiar Windows format, it is flexible and efficient, providing your retail business with cutting edge technology and instant comprehensive control to help your business grow.

SIMMS 2013 POS is a breeze to setup and empowers you process sales transactions for any retail company. You gain back the time to enhance your customer’s shopping experience and gives you the tools necessary to analyze and increase your sales and improve profitability. SIMMS is an ideal match for both single stores and multiple retail outlets and will automate your company simply and quickly, handling the tasks of daily inventory of your stock and managing your vendors and customers.

If your future emphasizes precision and growth, SIMMS’ POS will lead you there. For more information on POS, visit or email today.

Ask Us About SIMMSCloud


The newest version of SIMMS Inventory Management software — SIMMSCloud.

SIMMSCloud is a per month per user clouded hosted solution of
the on-line version of SIMMS. For companies on the go, needing to access all of their information and conduct business from anywhere in the world, SIMMSCloud is your ideal choice.

Email today for more information about this innovative new version of the classic program for inventory and accounting: SIMMS.

Service and Returns with SIMMS 2013


The customers of today have countless advantages because every company is out to gain their business. To stay competitive, your company’s process must include some very specialized levels of service, sales tracking and problem resolutions. The process of Service and Returns is one such challenge for distributors and manufacturers.

To outdistance your competition, you will need a comprehensive and integrated return management process to boost customer satisfaction and save you time.

With SIMMS 2013’s Return Merchandise Authorization (RMA) feature, returns and replacements are handled easily and accurately.

Generate RMA/RTV Reports
You can print important RMA/RTV related reports in SIMMS to always keep you up-to-date with the progress of everything in your Service and Returns department.

Purchase History Tracking
Use SIMMS to view each customer’s purchase history. Using the Service and Returns module you can process RMAs for items, determine from which sales transactions the items were related, and once items are repaired or replaced, then process the items on the completed RTV back into your system and finally back out to their customers.

Repair or Destroy Items
In SIMMS, you can track every detail of the fix and/or destroy process that your company provides.

(RTV) Return to Vendor
SIMMS handles the details of sending items back to vendor and/or manufacturers for repair.

Serial Number & Lot Tracking
SIMMS tracks all serial numbers and lot numbers for the RMA items involved in every transaction.

Warranty Tracking
SIMMS updates you when items pass their warranty coverage as you complete each RMA-IN document. You can thus prevent items from flowing into your shop with expired warranties.

Service and Returns are handled with priority and professional care in SIMMS 2013. You will notice immediately the thoroughness and speed of SIMMS to manage all of your RMA/RTV needs. Visit or email today to find out more.

SIMMS 2013’s Shipping and Receiving


SIMMS 2013 coordinates your receiving and shipping processes, making both smoother and quicker while adding tracking to all important information needed for shipments. Detailed packing slips help you to limit reduce your manual handling while picking lists streamline the order filling you need to perform.

SIMMS 2013 helps you satisfy your customers by coordinating direct shipping from invoices or sales orders as well as from the Fulfillment Manager. Delayed shipments or backlogs in shipping can be seen before any problems become apparent. You have constant view of upcoming shipments and shipments that are already underway. Shipments to the same customer from different orders are easily monitored and detailed box labels make your tracking process easier and more accurate.

Packing slips can be generated from invoices, sales orders and the Fulfillment Manager so when the shipping department picks items from the packing slip, data remains both precise and useful.

SIMMS 2013’s Shipping and Receiving features also empower you to:

• Combine multiple orders into single shipments and save money.

• Enter several lines of instructions in the Shipping Manager if you have important shipping information that needs to accompany the shipment.

• Enter shipment ETAs by selecting the date the shipment is expected in the Estimated Arrival Date field.

• Issue/receive items from/to more than one stock location on a single invoice/receipt.

• Modify receipts to incorporate freight costs and handling charges levied by vendors at a later date. Simply add a line item in the receipt with the price and description of the charge then re-save the receipt.

• Select alternate ship-to locations at the stage of shipping or add a new ship-to address on the fly.

• Track the dates of each shipment automatically by configuring inventory items with their default weights. SIMMS then utilizes this information when shipping (although you can override the weight at the shipping stage if you require).

• Track the number of boxes assigned to a shipment by assigning each box a label and assigning orders (or individual items from orders) to each box within a shipment. This gives you the ability to track how many boxes per shipment were utilized, and what labels were assigned to each of the boxes.

Timely and accurate shipping and receiving is a necessity for any business of repute. For more information on how SIMMS 2013 can help you achieve your best levels ever, visit or email today!

SIMMS 2013 Serial Number Management


SIMMS 2013 Inventory Management software contains a serial number tracking system that can manage an unlimited amount of serial numbers from the time they are received into inventory until the time they are issued. This data stays permanently recorded in the system, thus allowing you access to a wealth of historical and validation information.

The stock data in SIMMS remains extremely useful when returns of defective items are processed to your vendors/manufacturers or when you need to verify returned items from your customer.

You no longer need to do endless searches through filing cabinets and loose-leaf binders when you use the SIMMS 2013 Inventory Management system. Information, analyses, reports and statements are no more than a mouse click away. The money you save will accompany the time you save.

With SIMMS 2013’s Serial Tracking, you can:

• Assign serial numbers for kit components during a kit build

• Assign serial numbers to items during or immediately following receipt of goods

• Assign serial numbers to your finished kit builds

• Assign up to two unique serial numbers per item

• Automatically generate your serial numbers or secondary user serial numbers with ease

• Drill down and view serial numbers related to items received or transferred and/or sold

• Easily integrate barcode reader for items with serial number barcodes

• Report on serial number activity by date, location or serial number

• Select serial numbers during an inventory transfer

• Sell and assign serial numbers during or following the invoice

• Sell and assign serial numbers sequentially or randomly

• Track specific cost by serial number sold

• Trace a serial number in the system in little time

Visit or email to learn more about how SIMMS is the perfect fit for your needs.

SIMMS 2013’s Visual Import Manager


SIMMS 2013 Inventory software comes with a comprehensive process to import your vital stock item data, your customers and vendors as well as all existing transactions – using the Visual Import Manager.

Companies that in the past may have put up with running stand-alone applications and performed software sleight-of-hand to obtain integrated reporting from their tools are now demanding that these products work together. To facilitate this process, an industry standard known as Open DataBase Connectivity (ODBC) was developed. “Open architecture” is the catchphrase for business application software and databases these days. SIMMS’ Visual Import Manager has been designed to implement seamless integration between SIMMS data and Microsoft Access or Excel.

Save your imports as templates in order to re-use the mappings and settings another time, a very useful feature if you have to import the same data source many times thus saving you time and simplifying the process.

The SIMMS Visual Import Manager can import from Microsoft Access without the need for an intermediary data file (such as ASCII delimited or Microsoft Excel). If you regularly perform imports from a custom or vertical software package, you’ll find you can use Visual Import Manager to make the integration virtually seamless. Featuring intelligent field mapping, ODBC compliancy, and a simple user screen that permits speed, accuracy and allows creation of reusable templates, the Visual Import Manager provides muscular import resources and comprehensive functionality.

You can import:

• Customer information

• Data from Microsoft Access, Comma Separated Value (CSV) and Text (txt) files

• Inventory items

• Location codes

• Stock information

• Transactions

• Vendor information

Importation of data with SIMMS 2013’s Visual Import Manager is both simple and complete. If you use SIMMS 2013, the Visual Import Manager is what you need to tie all your business software into one comprehensive application.

SKU Management with SIMMS 2013


In SIMMS 2013, the Stock Keeping Unit (SKU) Configurator enables you to set the component structure of the SKU (Item) number. You can choose characters from the item’s category, manufacturer, subcategory, vendor, or vendor’s part number to form the SKU number. Alternately, you can choose an auto-generated number to serve as the SKU.

You can also designate the number of items that can be created under a category and assign that item an incremented number. If needed, SIMMS 2013 has a manual SKU override, in which you can assign an item your own item code separate from the automatically-generated SKU.

SIMMS 2013 helps you assign particular SKU numbers to each inventory item configured in the Inventory Manager. This lets you assign an item number based on an SKU formula devised in the SKU Configurator. You can do this during the creation of an item, with the result that once the selection of either the item category, subcategory, brand (sub-sub category), model (sub-sub-sub category) or manufacturer has been made and the Save button has been clicked, the Item code SKU will be automatically created based on the selected options.

Examples of SKU options include these:

• the first two characters of a category

• a 5-character item incremented number

• the first three characters of a subcategory

• the first four characters of a manufacturer

• A 4-character automatically-generated number for a vendor

A specific example of an SKU could thus be as follows:

the category of a computer: SU (for SUPER COMPUTERS)

the 40th item configured under the category: 00040

the sub-category: FAN (for FANS)

the manufacturer: PHILL (for PHILLIPS)

the vendor: Ingram Micro (with an automatically generated code of 0009)

Ultimately, the SKU would thus become SU00040FANPHILL0009.

SKU usage and identification can help your stock management move from simple accuracy to complete precision. If this degree of control is something you seek, visit or email to learn more about how SIMMS 2013 is the choice for you.

SIMMS 2013 and Item Valuation


SIMMS 2013’s Inventory Management software’s Item Valuation features empower users to implement within the system the valuation method that best suits their company’s needs. A choice of six leading-edge valuation methods makes SIMMS the most comprehensive package on the market today. Whether your business is in the service industry, providing products or goods, or wanting to be a greater competitor in your local or national economy, valuation is an important decision to help you keep on top of your market.

Overall FIFO (First-in, First-Out), Local FIFO, LIFO (Last-In, First-Out), Average, Weighted Average and Standard Valuation provide different advantages, depending on the needs of your company. The first principal of inventory management is to stock only the goods that you have a demand for. The second principal is convert stock items back into cash as soon as possible. SIMMS can help you achieve those two important goals.

In today’s economy, inventory turnover is of utmost importance. While dealing with rising prices for raw materials and a demand for a wide array of goods required by your customers, the wise choice is to plan for tax savings and the avoidance of debt — companies need to invest money only in stock that is selling, and not base their payments for stock on future sales: they win by owning the items in their warehouse outright, and organizing themselves to most efficiently move the stock out the door. Maximizing your cash flow and minimizing your tax burden and debt load should be the goal, and SIMMS 2013’s Item Valuation features allow you to select the best method to help you succeed.

Visit or email today to learn more about item valuation.