Counting Stock

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SIMMS’ Stock Count features make the process of adjusting inventory counts smooth and precise in just a few clicks of the mouse. Adjustments can be made live within SIMMS or on data collectors by those actually performing the adjustments on the stockroom or warehouse floor, who may be granted rights to merely scan-and-correct once any variance is noticed.

Within the process, SIMMS administrators can control the adjusting users’ access to information about the stock that is not necessary for them to know, while managers remain able to see such data under their SIMMS logins. Adjustments can be set to be confirmed or authorized before the adjusted numbers are committed to the stock database. Physical counts done by hand can be compared easily with the on-hand data in the system so discrepancies can be easily spotted.

The system can be locked down while adjustments are being made (the blocked method) or adjustments can be made on-the-fly (the snapshot method). Numerous reports can keep the whole process visual so that variances can be noted, counts corrected, and justifications for the adjustments are logged into the system during the adjustment for current and future reference. Inventory adjustments remain an important process that should be left to a selective group of individuals after the physical count is performed. SIMMS administrators can control this process and the Stock Count features easily help them to accurately track the consumption of stock.

Homage to a Master

We were young and our happiness dazzled us with its strength. But there was also a terrible betrayal that lay within me like a Merle Haggard song at a French restaurant.

… I could not tell the girl about the woman of the tollway, of her milk white BMW and her Jordache smile. There had been a fight. I had punched her boyfriend, who fought the mechanical bulls. Everyone told him, “You ride the bull, senor. You do not fight it.” 

But he was lean and tough like a bad rib-eye and he fought the bull. And then he fought me. And when we finished there were no winners, just men doing what men must do.

“Stop the car,” the girl said. There was a look of terrible sadness in her eyes. She knew about the woman of the tollway. I knew not how. I started to speak, but she raised an arm and spoke with a quiet and peace I will never forget.

“I do not ask for whom’s the tollway belle,” she said, “the tollway belle’s for thee.”

The next morning our youth was a memory, and our happiness was a lie.

‘Life is like a bad margarita with good tequila,’ I thought as I poured whiskey onto my granola and faced a new day.

– Peter Applebome, International Imitation Hemingway Competition

Pieces of Cheese

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One virtual adventure I explain to people is that in the best software experiences, we always know by the feeling we get when just wandering through. I ask them to imagine themselves as a lowly mouse – running through unfamiliar surroundings. Some packages seem eager to reveal themselves and encourage wandering, while others leave me feeling cold and trapped within walls too high to peek over.

“Hello, little one,” a serious office application once said, “Rest here a while. It’s no good running everywhere too quickly. Take your time. A tiny mouse like you might get tired. Oh, by the way – here’s some cheese.”

That’s the metaphor for a good software experience. There’s always a treat in store for you whenever you pause long enough to look around. Do you ever look, for lack of a better phrase, in the corners? You’ll probably dread the idea, imagining a cluster of dust bunnies and lost socks, but quite often you’ll be pleasantly surprised. Some feature, some menu, some tool that is far beyond your needs may produce that sense of discovery that filled us all with wonder when we were children.

Despite the different needs of numerous users of software, their goals and their purposes, the basic relationship between a user and an application software boils down in every case to four common factors that decide for you whether your experience is one of quick satisfaction or slow frustration:  I abbreviate it as “TRASH ‘EM”, or more accurately, TRSM – Tasks, Reports, Searches and Menus.

–          Tasks should warm you up inside because you’ve done them before. How long has it taken for you to feel familiar and comfortable?

–          Reports should beckon to you to produce them – to see if results are better than last time around.

–          Searches should remind you of shortcuts and past successes you’ve had.

–          Menus should remind you of the program’s internal logic – how it thinks, and what the pros who contributed to the design get up to: they do THIS first and THAT next.

The “1”s and “0”s – friendly gremlins, I call them – all work well together by now: at least they should. And often your experience is decided by this very factor. Does it do what you need it to do in as little time as possible? While familiarity does breed speed, the proof in the pudding will always be flow and fluidity.

Ask this if you ask anything: does the software take time or make time? If it “makes” time, you’re virtually out the door at 4:30. If it “takes” time, it’s 7:00 PM and you’re actually still not done for the day. While games and iPhone apps are fun, most software is there to shorten your work day while still getting everything done. Such is likely ever to be true, and if software designers and developers are worth anything, they should endeavor to remember it.

The Reorder Limit Method

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Orders are placed for a fixed quantity usually the Economic Order Quantity when the stocks reach the Reorder Limit (ROL) or at the end of a predetermined
review period if the stocks have fallen below the Reorder Limit.

The ordering quantity (the EOQ) is fixed, it is checked whether the
Reorder Limit is reached.

The ROL is determined by adding the lead time requirements to safety stock.

ROL = Safety Stock + Lead Time requirements

SIMMS Inventory Management software provides an easy system of setting and maintaining your reorder limits. Contact sales@kcsi.ca to learn more about how SIMMS can make your entire stock experience both easy and accurate.

Don’t Let Demos Scare You

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“No matter how slick the demo is in rehearsal, when you do it in front of a live audience, the probability of a flawless presentation is inversely proportional to the number of people watching, raised to the power of the amount of money involved.”
Mark Gibbs

Software demonstrations can, as the above suggests, be the bane of those presenters tasked with opening up the customer’s mind toward a decision to buy. But if the software is sound, and has been tested within an inch of its life, presenters may proceed with confidence.

“Controlling complexity is the essence of computer programming.” — Brian Kernigan

Good software can be — and in most cases should be — anchored in a flawless and intricate design. But the bones of the structure are not seen, nor do their suggested traces ever make an appearance. Stability comes from unseen virtual anchors in the code, placed carefully to assure that success is built on success.

“There are two ways of constructing a software design. One way is to make it so simple that there are obviously no deficiencies. And the other way is to make it so complicated that there are no obvious deficiencies.” — C.A.R. Hoare

While SIMMS Inventory Management software expands and improves, it incorporates new features, improves in its speed and performance and provides its users more and more, the sub-assemblies within it all function floating on top of a sound and stable matrix of reliable data procedures.

For price, versatility and reliability, contact KCSI today for more information on how SIMMS can make your business run smoother and simpler…thanks to strength and complexity that you never see.

 

Keeping Up With the System

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There was a cage with several apes in it. In the cage there was a banana hung on a string, and stairs under it. Before long an ape went to the stairs to get the banana, but as soon as it even touched the stairs, all apes were sprayed with water. After a while the same ape or another one made another attempt, with the same result: all apes are sprayed. If later another ape tries to climb the stairs, the others will try to prevent it.

They took one ape from the cage and put in a new one. The new ape saw the banana, and wanted to climb the stairs. To his horror all other apes attacked him. After another attempt he knew: if he wanted to climb the stairs, he would be beaten up. Then they removed a second ape and replaced it by another new one. The newcomer went to the stairs and got beaten up. The previous new ape took part in the punishment with enthusiasm. A third old ape was replaced by a third new one. The new one made it to the stairs and got beaten up as well. Two of the apes who beat him have no idea why they may not climb the stairs. They replace the fourth old ape, and the fifth, etc. until all apes which have been sprayed with water have been replaced. Nevertheless, no ape ever tries to climb the stairs.

One day a new, young ape asks, “But Sir, why not?”

“Because that’s the way we do things around here, my boy.”

If you seek a system for your business accounting and inventory that grows into a newer and better system every time you use it, try SIMMS Inventory Management software. Contact sales@kcsi.ca for more information.

Data Protection

Within any company, existing departments all at some time need to have access to inventory information. In contrast, there is some information that never need be seen by any but those within a particular department or section, and you need to be able to protect this data.

With SIMMS 2012 Inventory Management software, you can set up a criteria of access for particular people to access their needed data, while at the same time limiting the type of access that others may have to information above or beyond their pay grade. Complete Access, Read-Only Access, Create Only Access or No Access are available to control windows, reports and entire features within SIMMS. Business comptrollers have swift and easy control of every user’s work within the system.

Contact KCSI today to learn more about how SIMMS enables administrators protect the processes and information in their businesses.

Individuality

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   As a boy, Illinois Gov. Henry Horner irritated his grandfather, a stickler for etiquette, with his habit of crushing crackers into his soup. Time and again, the old man tried to make him understand that this wasn’t done In polite society. Finally, it sank in and Horner gave up this innocent amusement.
Many years passed. Then one day on 1933, Horner and several other governors were invited by President Franklin D. Roosevelt to lunch at the White House. Soup was served. And crackers, too.
Horner delicately munched one at a time, as he had been taught long before. He was chatting with the governor on his right, when suddenly on his left he heard a sound which made him freeze. The President of the United States was nonchalantly crushing crackers into his soup!
Horner watched, fascinated. Then, with a glee he did not attempt to control, he followed suit – while under his breath he berated his grandfather for 50 years of needless self-denial.

You make your personality a feature when you:

Create your brand identify

Deliver your sales pitch

Plan your marketing strategy

And to do this well, ensure your understand where your individuality lies.
Some examples:

Attention to detail – you deliver accuracy, diligence and a logical approach

Creativity – you offer a fresh perspective

Friendliness and approachability – you easily build rapport and put people at ease

Reliability and integrity – you do what you say, when you say

The Words Turns on Ideas

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In his final years as the British Prime Minister, the burdens of office weighed heavily on the elderly William Gladstone.

A night of restful slumber became a thing of the past. Came 3 a.m. and he would find himself awake. Pretty soon, he would have a hankering for a cup of tea, but he dreaded the thought of leaving his bed In the chill of night.

How to get the soothing drink without coming out from under the covers? Gladstone found an answer to that.

Before retiring, be filled his hot water bottle with tea. In this way, he not only kept his feet warm but quenched his thirst as well.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

W. C. Fields, a very close man with a dollar, hated to lend anyone money. Those who asked for a loan were automatically put on his drop dead list.

Billy Grady recounts in his book “The Irish Peacock” that Charlie Muck, of Moran and Muck, was once in jail In Syracuse for nonpayment of alimony. He and Fields were close pals. They had shared a dressing room when they were both in the Follies.

Charlie had plenty of money in the bank, but his wife had tied It up. He needed $1,500.00 desperately to get out of jail and he wired Fields for help. Fields sent him a case of gin and a note that read:
“Drink your way out.”

The Interview for Manager

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There once was a business owner who was interviewing people for a division manager position. He decided to select the individual that could answer the question “how much is 2+2?”

The engineer pulled out his slide rule and shuffled it back and forth, and finally announced, “It lies between 3.98 and 4.02″.
The mathematician said, “In two hours I can demonstrate it equals 4 with the following short proof.”
The physicist declared, “It’s in the magnitude of 1×101.”
The logician paused for a long while and then said, “This problem is solvable.”
The social worker said, “I don’t know the answer, but I a glad that we discussed this important question.
The attorney stated, “In the case of Svenson vs. the State, 2+2 was declared to be 4.”
The trader asked, “Are you buying or selling?”
The accountant looked at the business owner, then got out of his chair, went to see if anyone was listening at the door and pulled the drapes. Then he returned to the business owner, leaned across the desk and said in a low voice, “What would you like it to be?”