Use of Lot Names & Numbers

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Manufacturer’s Lots come with a wide variety of details and information. Some are multi-digit numbers, some are nothing but letters that spell nothing sensible to you. Some are a mix of the two. The use of manufacturer’s lots — and in-house production lots — can add much to the process of inventory accuracy while increasing tracking capabilities of any items so designated.

When receiving items into inventory that will be used on a specific project, the project name and number can be entered in as those items’ manufacturer’s lot information. This simple practice enables the easy selection of the stock for that project or order, merely by looking for the number of items in stock with the specific manufacturer’s lot number.

SIMMS Inventory Management software provides similar tools to further enable the accuracy and ease of item selection. Visit simmssoftware.com today to learn more about manufacturer’s lot tracking.

Gems from Management

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“As director of communications, I was asked to prepare a memo reviewing our company’s training programs and materials. In the body of the memo in one of the sentences I mentioned the ‘pedagogical approach’ used by one of the training manuals. The day after I routed the memo to the executive committee, I was called into the HR director’s office, and told that the executive vice president wanted me out of the building by lunch. When I asked why, I was told that she wouldn’t stand for perverts (paedophiles?) working in her company. Finally, he showed me her copy of the memo, with her demand that I be fired – and the word ‘pedagogical’ circled in red. The HR manager was fairly reasonable, and once he looked the word up in his dictionary and made a copy of the definition to send back to her, he told me not to worry. He would take care of it. Two days later, a memo to the entire staff came out directing us that no words that could not be found in the local Sunday newspaper could be used in company memos. A month later, I resigned, and in accordance with company policy, I created my resignation memo by pasting words together from the Sunday paper.” (Taco Bell Corporation)

“Doing it right is no excuse for not meeting the schedule.”

“E-mail is not to be used to pass on information or data. It should be used only for company business.” (Accounting manager, Electric Boat Company)

“If I wanted it tomorrow, I would have waited until tomorrow to ask for it!” (New business manager, Hallmark Greeting Cards asking for a status report on a complex project)

“My Boss spent the entire weekend retyping a 25-page proposal that only needed corrections. She claims the disk I gave her was damaged and she couldn’t edit it. The disk I gave her was write-protected.” (CIO of Dell Computers)

“No one will believe you solved this problem in one day! We’ve been working on it for months. Now, go act busy for a few weeks and I’ll let you know when it’s time to tell them.” (R&D supervisor, Minnesota Mining and Manufacturing/3M Corp.)

“Teamwork is a lot of people doing what I say.” (quote from Marketing Director, Citrix Corporation)

“This is to inform you that a memo will be issued today regarding the memo mentioned above.” (memo from senior management of Microsoft, Legal Affairs Division)

“This project is so important, we can’t let things that are more important interfere with it.” (Advertising/Marketing manager, United Parcel Service)

“We know that communication is a problem, but the company is not going to discuss it with the employees.” (Switching supervisor, AT&T Long Lines Division)

“What I need is a list of specific unknown problems we will encounter.” (Lykes Lines Shipping)

Inventory Control

There are many benefits to every business for managing inventory properly.  SIMMS Inventory Control Software makes controlling your inventory easy and can be customized for any type of business of any size.  You can feel safe knowing that SIMMS software can easily handle a business that does $99 billion/year in sales.  To stay on top of your business your inventory data must be at your fingertips and be accurate at all times.

SIMMS 2014 Inventory Control Software is so powerful that it can allow you to carry just the right amount of stock so you don’t need to carry safety stock.  You can set reorder points with SIMMS and the software can automatically generate purchase orders when stock is needed to be ordered.

To be an industry leader a superior inventory software solution with advanced features like ERP automation, Kitting, lot control, and Serial Number tracking that is dependable is crucial. We know this from experience; having blown up some of our competitor’s software solutions ourselves.  From our single user version to the 3000+ user SQL Client-Server Edition, SIMMS 2014 Inventory Control Software is the high-performance inventory control and accounting system you’ll never outgrow. SIMMS Inventory Management Software lets you:

  • Achieve 99% inventory accuracy with leading-edge auto ID/barcode technologies to track inventory and ensure disciplined inventory rotation, including expiration date, lot control and serial number tracking.
  • Audit Trail Capabilities, with SIMMS Inventory Software not only do you have the historical data available at your finger tips to tell you how an item got where it is but you can run an audit on a specific widget for its entire live cycle down to the specific serial number, user serial number, expiration date or manufacturer lot.
  • Control your prices and costs easily define unique Vendor Costs and part numbers per Vendor/item, and configure up to 12 price levels for each item or use % discounts per quantity purchased levels.
  • Customize your transaction menus you can even customize your transaction menus per computer enabling you to define what options you wish to be available over and above security settings.
  • Easy Barcoding print barcode labels for your items, customers or locations with easy through SIMMS software.
  • Easy Item Transfers you can transfer individual widgets with specific serial number, user serial number, expiration date or manufacturer lots or a bunch of items from one location to another with ease.
  • Eliminate costly, labor-intensive inventory discrepancies between multiple inventory databases and batch-oriented systems
  • Enhanced Reporting reports can be generated to provide the information you desire including accurate inventory cost reports, stock status reports, sales analysis, purchasing analysis and more, the reports can be exported to PDF, excel or text format in order to empower you with the capabilities to share your reports with your customers with ease. KCSI can also customize your reports for a simple fee.
  • Free yourself from your desk With the SIMMS Windows mobile 5 program you can process Invoices, sales orders, receipts of goods, item transfers and physical counts on a remote Windows Mobile compatible device in batch or live wireless mode. You also have the freedom to print your sales orders via Bluetooth or IP printer right from the wireless windows mobile device.
  • Maximize use of warehouse space with the ability to define item default locations and automatic reorder points.
  • Optimize pick labor efficiency and accuracy and improve customer order fulfillment rates with advanced picking techniques for pick and pass and batch picking activities all with scan confirmation both in the Windows mobile version of SIMMS and the main SIMMS software system.
  • Physical Count Adjustments The physical counts interface is likely the easiest to use in the industry and makes all the behind-the-scenes accounting entries necessary to update assigned inventory accounts and maintain your inventory costing method whether it’s FIFO, LIFO or Average Cost.
  • Satisfy customer demand for integrated value-added services such as kitting, phantom kitting, bills and work orders, compliance labeling and Customized EDI, through the SIMMS Software integrated approach to distribution.
  • Simple Inventory Adjustments easily change stock counts for specific items in specific locations adjusting serial numbers and manufacturer lots as needed without the need to do physical counts for entire locations.
  • SKU Management configures complex automated SKU Generation, empowering SIMMS with the functionality to automatically assign your items SKU codes based on whatever formula you configure in the SKU Manager.
  • Track your stock items and non stock items not only do you have the capabilities of tracking your inventory items with ease but you can also define miscellaneous items and charges in the system giving you the added ability of configuring not for stock items and service charges like labor, travel time etc.

Contact KCSI at sales@kcsi.ca to help you to get SIMMS 2014 working for you as soon as possible.

True Understanding

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First, a story to help clarify things for those who think that truth and fact are one and the same thing:

One day a King decided that he would force all his subjects to tell the truth. A gallows was erected in front of the city gates.

A herald announced, “Whoever would enter the city must first answer the truth to a question which will be put to him.”

Nasrudin was first in line.

The captain of the guard asked him, “Where are you going? Tell the truth…the alternative is death by hanging.”

“I am going,” said Nasrudin, “to be hanged on that gallows.”

“I don’t believe you.”

“Very well, if I have told a lie, then hang me!”

“But that would make it the truth!”

“Exactly,” said Nasrudin, “your truth.”

Next, an illustration of how people cannot understand anything beyond their own experience:

The duck hunter trained his retriever to walk on water. Eager to show off this amazing accomplishment, he asked a friend to go along on his next hunting trip. Saying nothing, he fired his first shot and, as the duck fell, the dog walked on the surface of the water, retrieved the duck and returned it to his master. “Notice anything?” the owner asked eagerly.

“Yes,” said his friend, “I see that fool dog of yours can’t swim.”

Finally, here’s an actual example of what it looks like when people refuse to relinquish faulty and unproductive ideas:

Ronald McClanahan, 41, was arrested in September when he tried to rob a Columbia, Missouri, gun shop with a knife. He tried to open the electronic cash register by randomly pushing buttons, but then became frustrated and tried to carry it away until the cord got caught, yanking him to the floor. When an employee approached with a shotgun, McClanahan first lay perfectly still, then bolted up, yelling, “Go ahead and shoot me,” then tried to lug the cash register out again. Then he dropped it so he could flee, but the drawer broke open, and he stopped to grab some money. As he ran for the exit, gun-wielding employees blocked him. When police arrived, they had to use force to loosen his grip on the money.

Safety First

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Sometimes safety is taken for granted in the workplace, but there are some simple things that will add to the health of all involved:

 

  • De-Stressing is a Primary Goal

  • Keep On the Ball by Taking Short But Regular Breaks

  • Maintain Clear Access to Emergency Exits

  • Report and Repair Unsafe Conditions

  • Stay Alert

  • Stay Clean and Sober

  • Use Machinery and Tools Properly

  • Use Mechanical Aids for Awkward and Heavy Moves

  • Use Your Back and Legs Properly

  • Wear Safety Equipment Properly

A Mother’s Story
I recall a time when my son was about 18 months old. I had him strapped into a backpack and was rushing to catch the bus. Apparently I stepped wrongly and fell down an entire flight of stairs (13 to be exact). I was bruised and bleeding and had torn my jeans … but my main concern was, naturally, for my child.

My fears were alleviated, though, when from behind me I heard a gleeful giggle followed by, “Again!”

Giving It All

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One winter, in his leaner days, Henri Matisse decided
to paint a picture of a woman seated at a table, on which
there was a bowl of fruit.

Having spent what was for him a fortune on the fruit, the artist was determined to make it last until the canvas was finished. He let the fire burn itself out and opened the windows. The temperature in the studio plunged.

Matisse donned his hat and overcoat, pulled on his stoves
and applied himself to his task. At the end of the day, he was pleased to note that the fruit had scarcely changed color. The same could not be said for the model, however. Her rosy
complexion was tinged with blue.

Making the Most of Your Life

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Nelson Mandela spent 27 years in prison before becoming the first President of South Africa to be elected in a fully representative democratic election. During his time in jail, he kept a scrap of paper in his cell that contained the words of a poem by William Ernest Henley, entitled “Invictus.” It ends with the famous lines, “I am the master of my fate: I am the captain of my soul.”

To make it through times of extreme adversity, you need to embody these words. Take responsibility for the results you create in your life, and keep agreements with yourself.

They are at least as important as agreements with others.