Any company that still relies on some secondary level program (such as an Excel spreadsheet) will find that more than at any other time, they will have problems truly knowing where every stock item really is. A common scenario will reveal that the 50 widgets you knew were in Bin 5 a month ago will now show that there are only 48 or 49 of them — despite the fact that there is no record that any of them have been sold or committed to an in-house build project. The way to prevent such “disappearances” is to up the level of importance of your inventory management conditions. Weekly or bi-weekly stock counts lets everyone know that the bosses are looking into stock on a regular basis and that it will continue to be easier for the discovery of when and how the disappearances have taken place.
One such tool is SIMMS 2015 Inventory Management software. It demand s that all employees that record, process or handle every item of stock have their virtual “fingerprints” everywhere in the system. The intricate levels of checklists that SIMMS maintains will send a loud and clear message that the company is now serious about its anti-fraud policy and that very soon, those who are suspected of improper activities can be pigeon-holed with ease and speed. Managers need to trust others, and the important task of stock tracking should not be given to anyone who is not both detail-minded or lax in their approach to inventory coordination. Inventory systems are better tasked to newer employees who already have a standard of performance in mind in regard to their jobs; similarly, such task are often best not given to long-term employees who have gotten used to the previous breezy methods. Set up a system with strict rules and have at least one individual who can run the system with a firm hand that waves away excuses for muddled entries or careless attitudes and that “Iron Hand” can save the company thousands upon thousands of dollars over the course of just one year.
The more lackadaisical you are with your inventory, the more the observant crew members will take advantage of it. But achieve a system that both staff and customers alike know exists and is watched like a hawk, and just as quick your stock accuracy will improve.
You need stock management that is feature-rich, accuracy-driven and quick and easy to use. You need a program with a low learning curve and a high return on investment. You need to customize the manner in which information enters the system and enjoy customizing the way that information can be pulled from the system, ready for presentation and analysis. You need accuracy and reliability.