Requests for Quotes (RFQs) with SIMMS 2015

simms_RFQSIMMS 2015’s Request for Quote (RFQ) Module allows for one-step translation of a requisition into a paperless RFQ document that can be emailed to selected vendors for competitive pricing via a buyer and supplier accessible system (portal) for managing requests for quotes (and other kinds of supplier requests).

Once responses to the RFQ are received, the information found there can be used to easily edit the requisition which can then be routed for additional approvals, or posted into a purchase order. The responses can also be attached as documents to any line item in the requisition so approvers can view them in a centralized location.

RFQ is used in the preparation of tender documentation or for a simple price gathering exercise. The RFQ is a formal invitation sent to one or more suppliers for the cost and availability of goods or services.

RFQ is a particularly important strategic sourcing product, which automatically generates a purchase request for each successful supplier.

  • Award items to one supplier or split them between several suppliers.
  • Create an RFQ from an existing requisition, or simply enter your bid items and selected vendors.
  • Create unique vendor access through a web portal with username and password for immediate responses.
  • Determine the lowest cost and terms for an order.
  • Generate a bid analysis sheet to assist in supplier appraisal.
  • Generate RFQ requests direct from the Item Replenishment Module.
  • Input manually or generate from existing order or remote request.
  • Manage highly complex non-commodity buying, as well as easier to manage commodity buying.
  • Manually input goods or services required or select from an item file.
  • Print, fax or email completed Request for Quotations to selected vendors. Then enter the vendors quotes into the system as you receive them or have the vendors submit bids using the SIMMS RFQ Portal, along with discounts, terms, shipping charges and lead times. All Purchase Order information can be reviewed and modified before launching the actual order.
  • Produce pick lists of relevant suppliers based upon cross-referenced criteria.
  • Record suppliers’ responses including price and lead times.
  • Show a supplier’s performance statistics from previous RFQs.

Like requisitions, RFQs are easily modified until they are converted to purchase orders. Amended RFQs can also be transmitted directly to vendors.

Tech Facts


About 60 percent of North American Internet users have used the Web to shop.

After the April 2001 collision of a US navy spy plane and a Chinese fighter jet, Chinese hackers launched Denial of Service (DoS) attacks against American web sites.

Jeff Bezos, when starting his business could not name his Web site Cadabra (as in ‘abracadabra’) due to copyright issues. He later named it

On a per capita basis, the US only ranks 5th in terms of Internet users. Iceland, Norway, Sweden & Finland have a higher per capita use.

Spam drains productivity from businesses, as employees spend from 15 minutes to an hour every day pressing the Delete key.

Subhash Ghai’s film Taal was the first Bollywood movie to be widely promoted on the Net.

Use of home PCs to surf the Net has dropped by almost 40 percent in the last four years as Internet use has penetrated the workplace.

Where do most news addicts go to on the Web? The top three destinations are, and

Which companies spend the most on Web advertising? Microsoft tops the list, with taking second spot and TRUSTe the third.

Ziggy, a cat, has become the first animal in the world to own shares of a dotcom, called

SIMMS 2015 General Ledger

The adaptable design of the 2015 version of the SIMMS General Ledger Module allows you to use your current chart of accounts or create a new chart of account structure from over a dozen industry specific selections, making implementation quick and easy.

The SIMMS General Ledger module has many powerful features to help you efficiently manage your General Ledger including flexible accounting periods, the ability to maintain non-financial information, comprehensive search criteria, allocation entries, and the ability to view information in the form of bar charts or graphs.

Maintaining multiple companies and departments across various currencies and tax regimes is no problem. With full integration to the rest of the system, this module not only collects all data, but also allows you to view it in any manner you would like. Keep multi-currency transactions straight and simple with a central currency table.

• Banking: SIMMS features editing and adding credit card and bank accounts, entering deposits, transferring funds, entering cash/cheque/credit card transactions as well as reconciling cash, checking and credit cards with ease.

• Budgets: Quickly maintain and enforce GL budgets and transfer budget amounts from one account to another.

• Comprehensive Business Management General Ledger offers many ways to help you easily complete the myriad and complex General Ledger tasks, including integration with all other SIMMS modules to provide comprehensive business management and vital insight into your financial condition.

• Financial Reporting: SIMMS General Ledger offers virtually unlimited financial reporting capabilities. These financial statements, supporting schedules and associated reports are critical for timely decision-making. The General Ledger module simplifies divisional/departmental reporting and income statement printing within a standard, predefined set of financial statements and report formats.

• Flexible Chart of Account Structure: Create an account structure to fit your business needs with up to thirty characters and ten segments, or choose from over a dozen industry-specific charts of accounts.

• Easily add new divisions or companies.

• True multi-company and Branch Management capability.

• Summarize accounts by category across multiple companies or divisions.

• Retain an unlimited number of years of data.

• Create default distribution for periodic entries.

• Create budgets by account or by entity for either an annual amount or period-by-period.

• Design a financial statement format to meet your specific reporting needs.

• Select and summarize data for a particular General Ledger account.

• Easily recreate the distribution of any entry.

Inventory Jokes


  1. What do you get if you play a supply chain country song backwards? You get your revenue back, you get your margin back, you get your on-time deliver back…
  2. How many supply chain planners does it take to change a light bulb? None, the light bulbs are late.
  3. What’s the difference between big foot and an accurate forecast? Big foot has been sighted.
  4. Why is it better to have a woman as the buyer? Because a male buyer will pay $2 for a $1 item he needs.
  5. Why is it better to have a man as the buyer? Because a female buyer will pay $1 for a $2 item she doesn’t need but is on sale.
  6. The easiest way to find that missing inventory is to place a new PO.
  7. Demand forecasters are like Slinkies. Not really good for anything, but you still can’t help but smile when you see one tumble down the stairs.
  8. Employer: “For this buyer’s job, we need someone who is responsible.”
    Applicant: “I’m the one you want. In my last procurement job, every time there was a problem, they said I was responsible.”
  9. If you’re a supplier and you think nobody cares if you’re alive, try missing a couple of delivery dates.
  10. There are two theories to getting an accurate forecast. Neither one works.

Compiled by Bill DuBois

Shipping with SIMMS 2015


SIMMS 2015 streamlines shipping and receiving operations thus facilitating quicker processing and the ability to track important additional information required for shipments.
Informative packing slips reduce manual handling via picking lists.

SIMMS gives your staff the necessary resources to improve customer satisfaction. You can ship directly from sales invoices or sales orders and even from the Fulfillment Manager. Sales staff can spot delayed shipments or backlogs in shipping before they become a problem.

With an easy-to-use screen you can easily see what has to be shipped along with what already has been shipped. You can combine shipments from different orders related to the same customer (if need be) and associate the item(s) to box labels for better tracking capabilities.

Packing slips are generated from invoices, sales orders or even the Fulfillment Manager itself, so when the shipping department picks items from the packing slip, there is no concern about incorrect data.

• Modify receipts to incorporate freight costs and handling charges levied by vendors at a later date. Simply add a line item in the receipt with the price and description of the charge then re-save the receipt.

• Enter shipment ETAs by selecting the date the shipment is expected in the Estimated Arrival Date field.

• Track the dates of each shipment automatically by configuring inventory items with their default weights. SIMMS then utilizes this information when shipping (although you can override the weight at the shipping stage if you require).

• Track the number of boxes assigned to a shipment by assigning each box a label and assigning orders (or individual items from orders) to each box within a shipment. This gives you the ability to track how many boxes per shipment were utilized, and what labels were assigned to each of the boxes.

• Issue/receive items from/to more than one stock location on a single invoice/receipt.

• Combine multiple orders into single shipments and save money.

• Select alternate ship-to locations at the stage of shipping or add a new ship-to address on the fly.

• Enter several lines of instructions in the Shipping Manager if you have important shipping information that needs to accompany the shipment.

Tech Facts

simms_wisdomAfter English, Japanese and then German are the most used languages on the Net.

A technology industry research firm called Basex said that unsolicited e-mail cost nearly $20 billion in lost time and expenses worldwide in 2000.

An estimated 12.2 percent of the world’s population is currently online.

Brightmail, the leading supplier of anti-spam software, reported that in 2003, spam actually exceeded legitimate e-mail, growing from 40 per cent to more than 56 percent of all internet e-mail in just one year!

In 1993, there were 6,000 domain names in use. In 1999, there were 5 million web sites.

In 2003, an Atlanta-based ISP called Earthlink won a lawsuit worth $16.4 million (US) against a spammer in Buffalo NY, and a $25 million (US) lawsuit against a spammer in Tennessee.

In Canada, five billion junk e-mails were sent last year. The cost to the economy reaches $1 billion annually.

It is estimated that by 2005, 60 per cent of all Internet users spoke a language other than English.

Recent studies indicate that more than four out of every five people in North America are now Internet users.

The latest stats indicate that China appears to be the fastest growing Internet market in the world.

SIMMS 2015 and Manufacturer’s Lots

simms_lotmgmtIf tracking your item manufacturer lots are important to you then SIMMS Inventory Management software is the correct solution for you. You cannot afford to not know where your lots are

Small lot production (ideally single pieces) is an important component of many Lean Manufacturing strategies. Lot size directly affects inventory and scheduling. Other effects are equally important but less obvious.

Small lots reduce variability in the system and smooth production. They enhance quality, simplify scheduling, reduce inventory, enable kanban and encourage continuous improvement.

The effects of small lots differ somewhat between Make To Order (MTO) and Make To Stock (MTS) environments but they are important in either situation.

Ideas for Lot Sizes

  • Balance your decisions towards the lowest and most reasonable lot size. The ELS does not capture intangible costs of larger lots such as quality and scheduling flexibility. Incidentally, most accounting systems under-estimate carrying costs.
  • If items of equipment must be staffed and maintained even when not being used, set lot sizes below the ELS range. While a reduction in inventory will occur, setup costs will not increase.
  • Lot sizes should be at the low end of the ELS range. This reduces capital requirements, smoothes manufacturing and adds flexibility to scheduling.
  • Set lot sizes to a convenient unit such as “1-day of production,” “two containers” or some round number.
  • When a particular machine becomes a “bottleneck” and needs to operate at maximum capacity, set the lot sizes at the upper end of the ELS range. This increases inventory buffers before and after the bottleneck operation but it allows more time for production and less time for setups.

Contact KCSI at 604-504-4215 or by e-mail at so we can help you take the first steps towards the solution you have been seeking.


Time for Review - Clock
In my book, two-time Oscar-winning actor Fredric March’s kid story is still tops. He found himself alone with a little seven-year-old one evening and, to pass the time before its parents entered the room, inquired, “What do you want to be when you grow up, sonny?” The boy looked him straight in the eye and replied firmly, “A sex pervert.”

Knut Hamsun, author of Growth of the Soil and Hunger, Nobel Prize winner and erstwhile literary head man of Norway, shocked his countrymen and disgraced himself eternally by throwing in his lot with the Quislingites when the Nazis invaded Norway.
His countrymen chose to register their contempt for him. They piled up every copy of his books that they could in their homes, their shops, and their libraries, and mailed them back to him without a word of explanation. The little post office in his native town was so swamped that it had to take on several extra helpers to handle the flood of books that poured in day after day. At a public auction, a complete set of Hamsun’s works, autographed, and bound in full morocco, came under the hammer. The auctioneer knocked down the set to the first and only bidder for a sum equivalent to twenty-five cents in American money. The books were added promptly to the pile that was headed back to Hamsun. He must have had quite a few thousand of his books by that time.

Paul Whiteman, the famous big band leader, never could see why some people thought he was fat—even when he tipped the scales at something in the neighborhood of 250. He liked to tell the story of the really stout party who made a million dollars without budging
from his comfortable couch. A visitor found him one day wearing a bathrobe with enormous checks, and a number sewed on to each check. “What’s the idea of those numbers?” he inquired.
“Watch me,” said the Croesus. He summoned his butler, yawned, and ordered, “Jeeves, scratch Number 23!”

Depreciation with SIMMS 2015

simms_depreciationOne requirement of accurate accounting and inventory management is the knowledge of an item’s depreciation.

Calculation of depreciation makes it easier for you to rotate stock to full advantage and know which items bring the greatest returns. This detail of asset management is fully integrated into SIMMS 2015 to suit your requirements while eliminating redundant data entry.


Information available through this module enables you to forecast next year’s depreciation expenses by employing SIMMS Accounting modules, allowing the allocation of the depreciation for groups of assets – or individual assets – to more than one source of funding.


  • Allows assignment of depreciation-related fields either individually or globally within the system;
  • Calculates depreciation monthly, quarterly or annually;
  • Complies with both GASB (Governmental Accounting Standards Board), 34 and 35 requirements;
  • Control access to depreciation data through SIMMS’ built-in User Rights Protection;
  • Develop custom reports or use built-in reports to acquire the data you require;
  • Employs both standard and customized depreciation methods;
  • FIFO By Location warehouse data is automatically updated with each adjustment;
  • Generate automatic Journal entries;
  • Implements depreciation of assets from the month of receipt;
  • Review the Depreciation History table, which updates automatically with each transaction;
  • Seamless integration with the rest of the SIMMS Software Suite of Modules.