Modernize Your Business with KCSI Custom Software

It can be quite difficult for non-technical customers to be able to actually visualize a customized software package and how it will work. This makes it a real challenge for users to clarify for the developer how it is supposed to function.

KCSI tries to make the development and customization process easier and more satisfying using the following methods:

– Building quick non-functional prototypes that walk through complex functionalities and specific instances. We can build quick prototypes using a wide variety of graphical tools available.

– Creating examples of the software that exhibit major functional features so that customers can walk-through windows to get a better feel for how things might work.

– Improving all aspects of the communications curve between the customer and the developer. The more the developer knows about the customer’s business, the better they will understand the challenges and the better they will be at describing the solution. This step will save both time and money later on if you take a little more time up front.

– Writing visual/functional documents that go beyond mere apt descriptions; emphasis is placed on how it will look and how easy it will be to use that receive the efforts here. Users need to see it to really understand how it is going to work.

Software development can be challenging and demanding but with KCSI’s purposeful attention to usage details, the information transfer between our customer and ourselves becomes much more efficient.

Contact KCSI today for any customization questions or ideas you might have.

http://www.kcsi.ca

SIMMS 2015’s RFQ Module

SIMMS 2015’s Request for Quote (RFQ) module allows for the one-step translation of a requisition into a paperless RFQ document that can be emailed to selected vendors for competitive pricing via a buyer and supplier accessible system (portal) for managing requests for quotes (and other kinds of supplier requests).

Once responses to the RFQ are received, the information found there can be used to easily edit the requisition which can then be routed for additional approvals, or posted into a purchase order. The responses can also be attached as documents to any line item in the requisition so approvers can view them in a centralized location. RFQ is used in the preparation of tender documentation or for a simple price gathering exercise. The RFQ is a formal invitation sent to one or more suppliers for the cost and availability of goods.

With the RFQ module, you can:

  • Award items to one supplier or split them between several suppliers.
  • Create an RFQ from an existing requisition, or simply enter your bid items and selected vendors.
  • Create unique vendor access through a web portal with username and password for immediate responses.
  • Determine the lowest cost and terms for an order.
  • Generate a bid analysis sheet to assist in supplier appraisal.
  • Generate RFQ requests direct from the Item Replenishment Module.
  • Input manually or generate from existing order or remote request.
  • Manage highly complex non-commodity buying, as well as easier to manage commodity buying.
  • Manually input goods or services required or select from an item file.
  • Print, fax or email completed Request for Quotations to selected vendors. Then enter the vendors quotes into the system as you receive them or have the vendors submit bids using the SIMMS RFQ Portal, along with discounts, terms, shipping charges and lead times. All Purchase Order information can be reviewed and modified before launching the actual order.
  • Produce pick lists of relevant suppliers based upon cross-referenced criteria.
  • Record suppliers’ responses including price and lead times.
  • Show a supplier’s performance statistics from previous RFQs.

To learn more about SIMMS 2015’s RFQ features, give SIMMS a free trial:

http://simmssoftware.com/inventory-software/Download-Trial.aspx

The Peter Principle at Work

stupid-people

“As director of communications, I was asked to prepare a memo reviewing our company’s training programs and materials. In the body of the memo in one of the sentences I mentioned the ‘pedagogical approach’ used by one of the training manuals. The day after I routed the memo to the executive committee, I was called into the HR director’s office, and told that the executive vice president wanted me out of the building by lunch. When I asked why, I was told that she wouldn’t stand for perverts (paedophiles?) working in her company. Finally, he showed me her copy of the memo, with her demand that I be fired – and the word ‘pedagogical’ circled in red. The HR manager was fairly reasonable, and once he looked the word up in his dictionary and made a copy of the definition to send back to her, he told me not to worry. He would take care of it. Two days later, a memo to the entire staff came out directing us that no words that could not be found in the local Sunday newspaper could be used in company memos. A month later, I resigned, and in accordance with company policy, I created my resignation memo by pasting words together from the Sunday paper.” (Taco Bell Corporation)

“Doing it right is no excuse for not meeting the schedule.”

“E-mail is not to be used to pass on information or data. It should be used only for company business.” (Accounting manager, Electric Boat Company)

“If I wanted it tomorrow, I would have waited until tomorrow to ask for it!” (New business manager, Hallmark Greeting Cards asking for a status report on a complex project)

“My Boss spent the entire weekend retyping a 25-page proposal that only needed corrections. She claims the disk I gave her was damaged and she couldn’t edit it. The disk I gave her was write-protected.” (CIO of Dell Computers)

“No one will believe you solved this problem in one day! We’ve been working on it for months. Now, go act busy for a few weeks and I’ll let you know when it’s time to tell them.” (R&D supervisor, Minnesota Mining and Manufacturing/3M Corp.)

“Teamwork is a lot of people doing what I say.” (quote from Marketing Director, Citrix Corporation)

“This is to inform you that a memo will be issued today regarding the memo mentioned above.” (memo from senior management of Microsoft, Legal Affairs Division)

“This project is so important, we can’t let things that are more important interfere with it.” (Advertising/Marketing manager, United Parcel Service)

“We know that communication is a problem, but the company is not going to discuss it with the employees.” (Switching supervisor, AT&T Long Lines Division)

“What I need is a list of specific unknown problems we will encounter.” (Lykes Lines Shipping)

Break Through with SIMMS 2016

There are many benefits to every business for managing inventory properly. SIMMS Inventory Control Software makes controlling your inventory easy and can be customized for any type of business of any size. You can feel safe knowing that SIMMS software can easily handle a business that does $99 billion/year in sales. To stay on top of your business your inventory data must be at your fingertips and be accurate at all times.

SIMMS 2016 Inventory Control Software is so powerful that it can allow you to carry just the right amount of stock so you don’t need to carry safety stock. You can set reorder points with SIMMS and the software can automatically generate purchase orders when stock is needed to be ordered.

To be an industry leader a superior inventory software solution with advanced features like ERP automation, Kitting, lot control, and Serial Number tracking that is dependable is crucial. We know this from experience; having blown up some of our competitor’s software solutions ourselves. From our single user version to the 3000+ user SQL Client-Server Edition, SIMMS 2016 Inventory Control Software is the high-performance inventory control and accounting system you’ll never outgrow. SIMMS Inventory Management Software lets you:

  • Achieve 99% inventory accuracy with leading-edge auto ID/barcode technologies to track inventory and ensure disciplined inventory rotation, including expiration date, lot control and serial number tracking.
  • Audit Trail Capabilities, with SIMMS Inventory Software not only do you have the historical data available at your finger tips to tell you how an item got where it is but you can run an audit on a specific widget for its entire live cycle down to the specific serial number, user serial number, expiration date or manufacturer lot.
  • Control your prices and costs easily define unique Vendor Costs and part numbers per Vendor/item, and configure up to 12 price levels for each item or use % discounts per quantity purchased levels.
  • Customize your transaction menus you can even customize your transaction menus per computer enabling you to define what options you wish to be available over and above security settings.
  • Easy Barcoding print barcode labels for your items, customers or locations with easy through SIMMS software.
  • Easy Item Transfers you can transfer individual widgets with specific serial number, user serial number, expiration date or manufacturer lots or a bunch of items from one location to another with ease.
  • Eliminate costly, labor-intensive inventory discrepancies between multiple inventory databases and batch-oriented systems
  • Enhanced Reporting reports can be generated to provide the information you desire including accurate inventory cost reports, stock status reports, sales analysis, purchasing analysis and more, the reports can be exported to PDF, excel or text format in order to empower you with the capabilities to share your reports with your customers with ease. KCSI can also customize your reports for a simple fee.
  • Free yourself from your desk With the SIMMS Windows mobile 5 program you can process Invoices, sales orders, receipts of goods, item transfers and physical counts on a remote Windows Mobile compatible device in batch or live wireless mode. You also have the freedom to print your sales orders via Bluetooth or IP printer right from the wireless windows mobile device.
  • Maximize use of warehouse space with the ability to define item default locations and automatic reorder points.
  • Optimize pick labor efficiency and accuracy and improve customer order fulfillment rates with advanced picking techniques for pick and pass and batch picking activities all with scan confirmation both in the Windows mobile version of SIMMS and the main SIMMS software system.
  • Physical Count Adjustments The physical counts interface is likely the easiest to use in the industry and makes all the behind-the-scenes accounting entries necessary to update assigned inventory accounts and maintain your inventory costing method whether it’s FIFO, LIFO or Average Cost.
  • Satisfy customer demand for integrated value-added services such as kitting, phantom kitting, bills and work orders, compliance labeling and Customized EDI, through the SIMMS Software integrated approach to distribution.
  • Simple Inventory Adjustments easily change stock counts for specific items in specific locations adjusting serial numbers and manufacturer lots as needed without the need to do physical counts for entire locations.
  • SKU Management configures complex automated SKU Generation, empowering SIMMS with the functionality to automatically assign your items SKU codes based on whatever formula you configure in the SKU Manager.
  • Track your stock items and non stock items not only do you have the capabilities of tracking your inventory items with ease but you can also define miscellaneous items and charges in the system giving you the added ability of configuring not for stock items and service charges like labor, travel time etc.

Contact KCSI at sales@kcsi.ca to help you to get SIMMS 2016 working for you as soon as possible.

Data Conversion by KCSI

When it comes to data conversion services, we at KCSI work tirelessly not just to make sure that they are of the highest quality, but also that they are easily accessible, always available, and that the entire working process is simple and hassle free so you can always come to us and take advantage of our data conversion services without having to worry about other things.

At the start of the actual implementation process, data conversion requirements are examined in much more detail in order to develop a data conversion plan and better estimate the hours of effort required. Roles and responsibilities are clearly defined and a detailed data conversion plan is developed. Data conversions are generally completed in two steps: a test conversion of a sample of existing data and a final conversion of live data at the time the new system is going to be used live in production. Data conversion results are verified by customer and KCSI consultants for accuracy and completeness.

We can import data from an existing database or text file. We can assist you in generating an import file from most systems or do the entire conversion process for you. Consult with your KCSI sales representative or our SIMMS Authorized Resellers to find out how long it will take and the cost involved in converting your data.

SIMMS 2016 Free Trial

With SIMMS 2016’s Windows Mobile solution you can automate the essential functions of your organization to maximize your staff’s time.

– Take stockroom inventory
– Complete physical count adjustments
– Receive purchase orders
– Issue sales orders
– Collect data instantaneously
– Improves productivity
– Reduce errors
– Gain freedom from your desk
– Connect quickly with customer and vendor data remotely
– Track your fixed assets
– Simplify your stock-taking tasks

Remote Data Collecting Made Easy
With easy-to-use SIMMS 2016’s Windows Mobile solution you have an easy way of completing tasks much faster right where the job needs to be performed remotely unchained from your desk, instead of to grabbing the information and then going back to your desk countless times until the task is completed.

Reduce Clerical Errors
Just scan a barcode, indicate a quantity and unit of measure and insert. Now you are sure the item entered is the item utilized. The barcode has the item information so you do not have to know it.

SIMPLEST SOLUTION
There is no need to process inventory, item transfers, invoices and receipts of goods while being chained to your desk. You are now free to roam your office, warehouse or branches completing these tasks easily and remotely. With the SIMMS 2016 Windows Mobile Program, you have the flexibility to choose your hardware and your budget.

Give SIMMS 2016 a try today!
http://simmssoftware.com/inventory-software/Download-Trial.aspx

Custom Programming from KCSI

At KCSI, we’re very proud to have served our oldest clients for almost two decades. Our team has helped in shaping our customers’ futures as well as serving to make their business lives better.

First we consultant, second we develop. More than being your developers, we focus on business context, the problems you face, your processes, your resources, and ultimately we partner with you on defining the right solutions for your business.

Visit www.kcsi.ca for your custom programming questions and needs.