Accurate stock-taking requires the following steps:
- Name the Supervisor of Stock: the Stock Supervisor is responsible for enforcing that all the procedures are followed and full counts are completed.
- Make clear identification: Be certain to specify identification of all damaged and redundant stock, as well as returned items and unreceived items.
- Set the Start Point: Your tracking method (system) needs to be static and untouched before starting the count.
- Focus on Details: Carefully identify materials accurately and be certain that numbers and units of measure match up.
- Stamp the Samples: Place marks (dates are best) on all items included in the count. This makes checking easy if the counting is interrupted or if it stretches over more than one day. The “left-off” point must be known.
- Second the Motion: Have a second person follow up the counts with their own independent counts. Numbers that don’t match should be re-done until they match.
- New Eyes See Things: When the count is complete, have someone else do a walk-through looking for stamps and seeking out odd and unusual spots for stock, and then confirm that they have been inventoried.
For more ideas on stock-taking, visit www.simmssoftware.com.