Tag Archives: history

Supply Chain Management with SIMMS 2012

Supply Chain Management (SCM) coordinates all crucial activities within your supply chain, including the storage of raw/unfinished materials, provisions, administration and schedules of WIPS, provision, distributions of finished products, housing of raw materials, the warehousing and distribution of finished products, and the management and scheduling of works-in-progress (WIPs). Implementation, planning and control of all important steps can be set up in SIMMS 2012 Inventory Management software. Even with the best plans and the most stable supply chain, variations can occur.

Here are some tips on how you can prepare for the unexpected:

1) Be creative, allow wiggle room for delays and permit flexibility.

2) Have a contingency plan in place in case of interruptions in the flow of the stock.  That way, in an emergency situation a newer — possibly more devoted — delivery system may be possible on the fly, with the possible bonus of lower cost and more effective manner.

3) Consider custom delivery, if necessary. Sometimes it is the only alternative.

4) Keep everyone in the information loop. All must be in the loop on any issues or problems that may arise.

5) Know all aspects of your supply chain and devise a fallback for each step that can be called upon when they are needed.

6) Stay current on possible resource and natural (weather) concerns, and again, have a plan for what can be done if the normal supply system is f0rced to change.

Visit www.simmssoftware.com or email sales@kcsi.ca for ideas on how your stock supply system can be refined, modernized and more flexible while retaining its precision and scheduling.

Improving Your Gross Profit Margin


Profit is the vital factor in every company — it opens many avenues of expansion and contributes to the solution of almost all problems. SIMMS 2012 Inventory Management software helps you manage your profits by revealing your business’ gross profit margin.

A company’s gross profit margin is an assessment its efficiency in securing overall profit once the expenses of the cost of goods sold have been deducted. A higher GPM is more encouraging for the company — and any investors — in regard to its future earning potential. The control of overhead (including rent or mortgages, utilities, etc.) is crucial to a company trying to improve its GPM. The formula for its calculation is as follows:

GPM = Gross Profit ÷ Total Revenue

For illustration purposes, let’s calculate the gross profit margin of Company One based on numbers from its income statement:

$180,000.00 gross profit ÷ $420,000.00 total revenue = 0.42

Therefore, the gross profit margin for Company One is 42%, which is very good.

Several areas in which a company can improve its GMP are as follows:

1) Reduction of Administration Costs – management personnel overhead is the concern here. Again, the work done versus the expense to achieve the work is the ratio to be used here.

2) Reduction of Cost of Sales – there are expenses related to the sales of products or services, and can be reduced by selection of a less expensive labor force or purchase of less expensive materials.

3) Reduction of Debt – this can be done through finding and employing lower interest charges and any other structured financial advantages that can be achieved.

4) Reduction of Development and Research expenses – this should be rolled back to its level of return efficiency. Many businesses accept expenses here in the belief that speculation works best, but it should be based on returns from each separate project and its revenue generating potential.

5) Reduction of Effects of Depreciating Stock – Newer, more reliable items must be purchased and older pieces must be converted in any way possible to a minimum of what was spent to acquire them.

6) Reduction of Marketing Expenses – either a lowering or discontinuation of aspects currently employed toward advertising.

Visit www.simmssoftware.com or contact KCSI by email at sales@kcsi.ca to discover more about how SIMMS 2012 Inventory Management software can help you achieve your profit margin goals.

The Use of Warehouse Locations

Most companies that have not adapted over to specialty software for the control of their inventory management have “blind spots” occur in the accuracy of their counting procedures. If businesses are not careful, stock can go into a virtual void wherein personnel think that items are today exactly where they were two weeks before. Much can happen in two weeks and stock can be moved to an adjoining shelf to make room for newer arrivals and can thus cause counts to be inaccurate.

With a capability to “freeze” the stock during a scheduled stock count, SIMMS Inventory Management software isolates the discovery of these inexactitudes, and their adjustment so that the physical stock is re-placed to where it is supposed to be. Most tracking software treats inventory stock in a vague fashion. This form of physical count combined with a location-by-location checklist of all items down to the exactness of bins, shelves and drawers. SIMMS brings the precision and accuracy that you need for your business while providing physical transfer capability that allows a record any shelf-to-shelf  “bumps” so counting becomes easier than ever before.

Visit the SIMMS website today or email sales@kcsi.ca to learn more about how SIMMS can truly keep you on top of all your items all the time.

Tracking Stock Warranties with SIMMS 2012

SIMMS’ 2012 Inventory Management system Warranty Tracking gives you complete control of items under warranty in your system as well as instant management of warranty information so that the replacement or repair processes can be begun and/or their progress can be followed. Warranties can be assigned upon an item’s manufacture or receipt into the system.

Within the Accounting features of SIMMS 2012, if a warranty claim period is decided to extend for longer than a year, it will be necessary to split the accrued warranty expense into a short-term liability for those claims expected within one year, and into a long-term liability for those claims expected in more than one year. You can quickly add the warranty data to items that are received on invoices in combination with other stock. Once received with assigned data, those particular inventory items retain that data on a permanent basis, adding to your customer’s satisfaction as well as providing you with important tracking data about all items that have accrued a consistent record of repair and replacement. Such items can be avoided for future purposes and your purchasing department can research more reliable — and possibly cheaper — items to stock.

Using SIMMS’ detail-conscious RMA and RTV features, you can get instant information to your customers so that they should not have to linger on waiting for replacement items or for the repairs of warranty items they possess. Settings in SIMMS allow for smooth coordination of stock that may have passed its warranty date so that you can truly master the replacement or repair process when service returns are recorded into SIMMS.

As with any responsibility you have to your customers, warranties must be handled with precision and speed. Warranty expenses must be controlled, defects must be addressed as soon as possible in order for you to avoid numerous recalls, and you need to see the financial impacts warranties have on your bottom line. SIMMS 2012 can help you handle all these tasks.

Visit www.simmssoftware.com for more information or email sales@kcsi.ca.

Stock Tracking

When you have taken stock, the challenge is in the confirmation of the information recorded. With SIMMS 2012 this can be instant and exact with great ease. If using SIMMS Inventory Mobile Tracking (IMT), your stock can be before your eyes and the counts in your hand. In addition, warranty data can also be pulled up instantly or added later when items arrive in shipments. Once received with assigned data, stock in your system carries that data permanently, allowing for your customers’ satisfaction and providing valuable data about those items that may have a consistent record of required repairs and/or replacements.

Return Merchandise Authorization (RMA) and Return to Vendor (RTV) features, your customers should never have to wait long for their replacement or repair of items under warranty. Drop-ships of items directly from an item’s vendors is yet another feature to speed this process. From the shipping details you should be able to assign the warranties to the items, even though your inventory personnel never ever handle the items. In-house replacements and repairs are easily recorded and reference to items that are approaching their warranty dates are easily tracked and the items are quickly found.

You can see more on the procedures here.

How to Make Your Branding Stamp in the Marketplace

Branding for your company can be established, grown, developed and improved. Through lax standards, however, your brand can suffer a sort of static existence that becomes easily ignored and forgotten about. Definitely one of the best ways is to engage in conversations that are going on by making regular posts and replying to direct messages from your customers.

Your brand must be either at the very front of your material, modestly and in a sly manner, or it should be boldly over everything you do. In terms of approach, you must be consistent, and bold enough to keep slogging away at the market with how your mousetrap is both different and better than everyone else’s. Regularly, you must check your brand’s existing reputation and make all immediate efforts to respond to it.

Lastly, and perhaps the most important approach, is to constantly emphasize and showcase your best work. Trust in your company and its product is invaluable, testimonials from customers, and listing the big-name businesses that work as partners and as clients, showing and enjoying the suggested class inherited by use of their logos. Any banners your company has gained are also great link points, interesting and entertaining points, services and deeds your firm has invested in the community – anything that will adds to your business’ appeal. Major accomplishments. Special dates in the growth and history of your company and timelines both from the past and toward the future.

All these improvements will increase your position, and can’t fail to gain you more potential clients and retain more of your current ones. If anyone thinks they are already part of something special, or could affiliate with something that special, all you need do is maintain your quality and you cannot fail.

May 2012 – Great New Software Releases

Several great software packages have been released this month. Let’s take a look:

Adobe Creative Suite 6 – the standard in on-screen and on-page design packages came available earlier this month, and it’s a corker. New features and slipstream speed have combined to great effect here from the denizens of computerized communications, Adobe. Catch a quick review here.

AVG Free Edition 2012 12.0 (Build 2178a5019) – consistently the easiest and quickest catcher of all thsoe little invaders that try to mess up our computers. AVG just keeps getting better, and I haven’t had a worm or virus since I started using AVG six years ago. Check it out here.

SIMMS 2012KCSI, the makers of the inventory and accounting software flagship program, SIMMS, has continued to expand and diversify the management process with concern for your needs built-in seemingly overnight. I’ve used SIMMS for inventorying everything from my archival information, photographs, document collections, restaurant supplies, music, bar stock and dozens of other purposes. The valuation of the inventory items has been invaluable for accurate insurance values alone. Check it out here. I’ve also been tipped that an on-line version is coming soon, and personally, I can’t wait.

Camfrog Video Chat 6.2 (Build 189) – I got a chance earlier to test drive Camfrog, a quick and fun program that lets you combine text messaging and video. Take a look and try it out — lots of fun :-) See it here.

Power DVD 12.0 – Now on build 1618.54, CyberLink’s PowerDVD lets you play all forms of media from video to music and beyond. For someone like me with a machine dedicated to media playing for at least half my day, my entire catalog of media remains at my fingertips constantly,  including — since I also am involved in visual design — all my images. It’s a one-stop media index and optimizer. Solid gold. Check it out here.

I’ll mention the newest June software gems in a couple of weeks when I’ll have happily found some more winners for you.

 

 

The Importance of Tracking Stock Details

Accuracy and immediate tracking of items is one of the important tasks your company can perform, and inventory personnel should be able to quickly add the warranty data to items that are received on invoices in combination with other stock. Once received with assigned data, stock in your system carries that data permanently, allowing for your customers’ satisfaction and providing valuable data about those items that may have a consistent record of required repairs and/or replacements.

Return Merchandise Authorization (RMA) and Return to Vendor (RTV) features, your customers should never have to wait long for their replacement or repair of items under warranty. Drop-ships of items directly from an item’s vendors is yet another feature to streamline this process. Settings in your software should allow for easy access to items that may have passed their warranty dates so that users can avoid beginning the replacement or repair process as any RMAs come into the system.

Warranty tracking needs to allow for easy access to warranteed items so that their aging and expiry can be monitored. Check out more information on the process here.

Historical Data That Helps You In Future

Managers and administrators often have to look back at patterns of previous sales and other transactions. Their quick criteria needs to be quick: previous month versus this month, previous quarter versus this one. SIMMS Inventory Management software permits users to set a default to the amount of transactional history that is readily viewable. Once they know there are only so many screens of historical data — chosen based upon their needs — their research and comparisons are then equally quick and easy.

From the Global Settings screen inside SIMMS, users can set how far their history display will go back. Choose a week, a month, a quarter — all set easily from a single screen that becomes a default until it is changed by a program administrator.

This display history option is just one of a large range of settings that can make SIMMS the easiest program of its kind anywhere in the world. Contact KCSI today to learn more about more features that make SIMMS Inventory software solution the best choice for you.

SIMMS: Your Transaction Numbers Are Up To You

Companies often have a numbering system established regarding their transactions, bank accounts, check numbers, and so forth at the time they realize the need for inventory control and management. Rather than making new users change their numbering system, SIMMS Inventory Management software solution lets new users continue from where they left off with their own indexing numbers.

One additional option available is that SIMMS permits transaction reference numbers to begin with established sequencing references, including text, numbers and typographic characters so that unique indexes can be continued seamlessly from the first day that SIMMS is installed. Further, an established indexing/transaction number can be entered onto the first transaction screen (of any type) and the system can be instructed to increment future transaction to follow the incrementation pattern.

These attributes that your business establised long ago should be allowed to continue so that your future references match those from your past. SIMMS lets you be yourself, and continue as uniquely as required. Contact KCSI today to find out more ways that the SIMMS Inventory Management solution can serve you best.