Tag Archives: Inventory Management

Vendor Costing with SIMMS

SIMMS Inventory Management software provides a dynamic feature for controlling the numerous aspects of the process of Vendor Costing. Businesses often receive the same items from various vendors based upon their availability and best costs. With SIMMS, each item can be set with particular aliases (vendor-specific names or numbers) and separate costs for each vendor; this enables the user to choose at any time the vendor he/she wants following quick phone calls to the various vendors to ascertain if the item is in stock.

Users can combine multiple items needed from one particular vendor onto one particular purchase order, thus providing the fluidity of purchasing most companies require. The aliases allow for the accurate selection of items with their vendor-specific details, assuring that the items you need are clearly listed for your suppliers. Users can easily access references to the vendors used and edits needed can be performed quickly and easily.

As costs change and/or items pass from usage to be replaced by different or newer pieces, old costs and items can be amended or replaced smoothly, and lists of the new items can be produced in various report forms so your sales department can keep up with the pieces your company now offers. When combined with the seamless link between SIMMS’ inventory information and industry-standard accounting features, the addition or removal of stock pieces within the system give you count control and accurate financial information so you know where the bottom line is at all times. SIMMS’ Vendor Costing feature is just one more tool that will help you keep ahead of your competition.

Distribution Centers


Distribution centres are employed for a combination of dispatch, inspection, picking, receiving, sorting and storage activities. The extent of picking and sorting functions required to make up outgoing loads is a major determinant of the layout and configuration of purpose-built distribution centres and the extent and cost of the materials handling system. While schemes can be particularly tailored to the requirements of the clients, there are but a limited number of generic layouts that are used. The main sources of variation between schemes include the number and type of loading bays, the size and arrangement of high-bay storage and the orientation of the structural frame to suit racking. The main distribution types are as follows:

Bulk Storage and Simple Sorting
Low bay units, with single dock faces, are targeted at the third party logistics market. Sorting usually takes place in the receipt and dispatch area, and thus, only sorting of large units of measure or pallets can be undertaken. Units of up to 25,000 metres2 in size are developed speculatively to meet this demand, based on a standard institutional specification.

Automated Retrieval and Storage

These distribution centres have high bay bulk storage areas, up to 20 metres high, and with automated stock-handling equipment, in concert with a low bay picking and sorting area adjacent to a single dock face. The design can be tailored to accommodate the specific requirements of the racking and materials handling equipment. Units with a combination of high and low bay space are typically developed as a pre-let but will need to conform to institutional standards to allow for long-term flexibility to provide security to funders.


Throughflow distribution centres are distinguished by having dock faces on opposite ends of the building, enabling receipt and dispatch functions to be separated. Typically this requirement is driven by complex sorting activities occurring at both sides of the bulk store. Sophisticated materials handling systems associated with throughflow warehouses allow the unit size of goods being picked to be reduced, improving stock control and reducing in-store inventory. Distribution centres designed to a throughflow principle range in size from 25,000 to 75,000 metres2 or more. These distribution centres are usually developed as pre-lets or as joint developments between logistics companies and their end-user clients.


Cross-dock layouts are highly specialized and are typically only used to provide distribution hubs for parcel delivery companies etc, where speed of transit rather than storage is the main driver. Provision for bulk storage is not usually provided and the scope of materials handling equipment is limited to that needed to facilitate the transfer of goods between vehicles. The main driver behind the size of a cross-deck scheme is the number of loading docks required.

Regardless of the design of the distribution center, flexibility and longevity are also important considerations for investors, with envelope performance and building services capacity being key areas that can differentiate buildings by reducing the likelihood of premature obsolescence. Some developers are beginning to pay greater attention to sustainability and environmental impact issues – specifying, for example, porous paving materials to minimize the impact of large areas of hardstanding on drainage run-off.

Owing to their efficiency and dedication of design before use, distribution centers are built and staffed to handle all sorts of inventory management and handling needs. Their design will continue to improve as ways of processing stock will change in the future.

SIMMS’ Retail Point-Of-Sale

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For more information on the POS software that can make your business more profitable and more easy to operate, visit www.simmssoftware.com or email sales@kcsi.ca today.

Tracking Stock Losses


The type of stock that businesses retain must be decided by the company’s purposes and goals. Stock consists of the supplies and materials that have a direct causal result in company’s products or services; this includes goods used by employees to accomplish daily responsibilities and tasks, including stationery and other office equipment, and in the case of retailers and wholesalers, stock is also comprised of goods available for ultimate sale to customers or external suppliers.

In the process of daily commerce, you may also encounter damaged goods, which is recorded subsequently as an inventory loss. Accidents, carelessness and equipment or machine malfunctions are all possible causes for damaged materials, all of which can make stock unsellable, whether because of broken parts or missing materials. Accurate tracking of recurring damages will help you find the causes of those damages, whether it is related to employee handling, manufacturing processes, or problems that occur during shipping.

Planning processes can also contribute to the loss of inventory. The supply and demand ratio of your company fall to your inventory planners who forecast the quantities of stock needed to be purchased based on the available numbers. This data, which must consider current stock levels, but decisions can produce overages, in particular if the information is inaccurate. When dealing with inventory with expiration dates or lot active periods (LAPs), trending appeal or demands due to seasonal plans, such overages can contribute to loss of use, spoilage or other forms of waste.

Inventory loss for your company can directly influence both profits and growth if not isolated and eliminated. Pinpointing the shortcomings aid you in keeping them as low as possible. Physical counts of your stock will help this process, and will keep you informed about the causes of the losses, whether it stems from disorganization or employee theft.

The way to keep track of your inventory is to implement an ordered system of inventory and financial management. SIMMS Inventory Management software is the paramount package available on the market today. Visit www.simmssoftware.com or email sales@kcsi.ca for more information on how to get complete control of your stock immediately with SIMMS.

SALES POINTERS: Variety vs. Vitality

In your retail store, it will quickly become obvious to you that a primary question needs an answer as soon as possible: do I stock up on a wide variety of items, thus increasing the chances that customers will buy something, or do I specialize my stock to the tastes of the customer base I now have?

Stocking a wide selection means that you have a great deal of your capital tied up in items that you may never sell. Having a healthy stock of the set number of items you always sell will mean a lot of walk-in/walk-out reactions from new customers who have money to spend but don’t see enough variety.

A high inventory turnover ratio might indicate that you’re losing sales.  A good example is to imagine a bicycle shop that just sells tubes.  They might have a high turnover ratio because they sell tubes without a large inventory, but they’re likely to be losing significant sales opportunities to sell tires.

One way to improve your sales is to make direct notes of what customers ask for, and inform them that you’re currently out of the item and then ask them to please stop in again. In the meantime, acquire some (enough for three customers is a good amount to start with). Then see how long it takes to sell them off.

Making Stock Orders with SIMMS

While companies should always fear the over-investment in stock that just sits in the warehouse that will eventually be used one day, a larger concern is that stock that is required immediately has yet to be ordered for projects with medium-length deadlines for completion. If the stock is there when it is needed, this leads to greater customer satisfaction and less interruptions to throughput — choose SIMMS 2012 Inventory Management software to help you stay ahead of what is needed.

The need for order flow keeps those involved in warehouse management aware of precisely how many orders have been created and how many units of inventory stock items they will need. In such cases, the purchase orders placed with their company’s various vendors. This smooths the process by reducing the number of purchase orders created in the system, and enables the items placed on negative stock to be added to existing purchase orders before they go out.

When making up sales orders, sometimes users may want to create them while not having the necessary quantity on hand. Negative stock enables users to create those sales orders, save them, and then eventually through the use of backordering, to receive the stock into their warehouses and replace the negative stock with actual items at some future date.

SIMMS Inventory Management software incorporates the concept of negative stock, which can be one of the most useful concepts for many businesses to coordinate their stock orders.

SIMMS 2012: speed AND accuracy

SIMMS 2012 Inventory Management software features a practical feature for new users requiring top speed for processing both receipts of goods or a invoices: Quick Transactions. Users, when they first implement the SIMMS system, can create in the system their most-used vendor and most-used customer. If these two are the firms with which the company conducts the most business, and are the first vendor and customer, respectively, established in SIMMS, the Quick Receipt and Quick Issue window can be used.

In business, the need for speed and accuracy is tangible as workflow and vendor/customer satisfaction is a necessary concern, SIMMS can enable the separation of priorities, and keep the flow moving. By keeping transactions that have to be completedquickly and easily and as simple as possible, SIMMS users can put the minimum of time into using the system and focus their time on more pressing matters. More complex transactional requirements are also easily implemented so that time spent using SIMMS is as smooth and comprehensive as possible. For the most rapid processes, however, SIMMS’ Quick Transactions feature is yet another tool available to users of the program, which leads the market by inclusion of features that best suit the needs of business both large and small.

A quick purchase can be processed easily under Quick Receipt. Unlike on the normal Receipt of Goods window where the vendor must be selected and other vendor-related details need be to be selected or created, a Quick Receipt does not require these since, as the primary vendor, those details are already in the system. Simply open the window, choose the item(s) and relevant quantity then select the location into which the item(s) are to be received and then save the Receipt. Similarly on the sales side, the Quick Issue window allows a quick sale to the primary customer in the SIMMS system; the items, and the location from which they are pulled, are requested and then the transaction is saved.

To find out more about SIMMS Inventory Management software, visit the website at www.kornyk.com or e-mail us at sales@kcsi.ca.

Accounting with SIMMS 2012

SIMMS 2012’s Accounting features provide a multitude of information for the expansion and improvement of your business. It contains many advanced management features for financial success and tracking. With a new interface, features are easier to use and let you decide which feature windows you add to your work area. Keep the features on the desktop that you use most and remove those that you don’t use, using an easy method of customized design. If you use SIMMS for sales, have the reports and windows you need display; if your co-worker is in the purchasing department, their main screen will display only the features that they use.

From budgeting to allocations, Accounts Payable to Accounts Receivable, multi-currency management, cash processing, depreciation, as well as cash and fixed asset management, SIMMS lets you adjust on-the-fly and make significant changes as your customer base continues to grow.

Customizable and flexible, SIMMS can meet any of your business requirements, and works smoothly in combination with existing software. Balance between accounting and inventory processes has never been more complete and detailed than with SIMMS 2012, THE comprehensive accounting and inventory solution.

SIMMS 2012 and Your Vendors

SIMMS 2012 Inventory Management software provides an unbroken link between its stock information and its standardized accounting features to provide you with the accurate data you require. From addition to subtraction of stock pieces, exact item count recording and management, complete financial data, and costing controls, you can do it all with SIMMS.

In regard to Vendor Costing, companies usually receive identical items from several different vendors based upon the best cost and convenient availability. In the SIMMS program, each item can be assigned vendor-specific aliases (names or numbers) and unique costs can be maintained for each vendor. This gives you the option to choose any vendor you want at any time.

As items are replaced by newer or different pieces from the vendor, and costs rise or fall accordingly, you can alter descriptions and monetary values easily, and lists of the new items can be produced in various report forms so your sales department can keep up with the pieces your company now offers.

You can also batch together multiple items from a single vendor onto one purchase order to streamline your SIMMS experience into one session that is both quick and easy, with the aliases helping the smooth and exact selection of items with their vendor-specific details. Thus, you’re always assured that items you need are clearly listed for your suppliers.

SIMMS 2012’s Vendor Costing features are yet another way to keep you doing more business in a more optimized method than your competitors. Your customers will thank you.

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