Tag Archives: locations

Track Your Gear with SIMMS

Working in conjunction with SIMMS Online, SIMMS’ Tool Crib software allows workers to check out and return tools and equipment using a simple-to-use web-based application and barcode reader.

Workers scan their ID Card badge to start the process and then scan the item barcode and/or item serial number of the item(s) they are using. The worker next confirms that the list matches their inventory and proceeds to then chooses whether they are checking out or returning inventory. Each and every time that item is “checked out” or “checked in” the transactions are recorded in your system, time-stamped, attributed to the user allowing you to see who performed the transactions, when and why.

With Tool Crib, you can:

• Enhance chain-of-custody tracking

• Increase visibility of tools and equipment status and location

• Improve productivity and employee efficiency by allowing tool crib attendants to focus on more important tasks

• Read multiple tool tags per transaction resulting in faster transactions

• Reduced tool crib labor costs

Using a comprehensive tool, location, serial number and employee database, coupled with a simple and accurate bar code based transaction system, Tool Crib software tracks the issue and return of assets to employees and contractors, and the transfer of assets between various warehouse, job-site and tool room locations even fleet vehicles. You can easily manage your tool and equipment inventory using scanner and bar code technology, enabling workers to quickly get and return the tools they require with or without a tool crib attendant while still keeping the employee accountable for them.

Give SIMMS’ Tool Crib a free trial today!

Location Names


Location names are useful tools enabling you to efficiently put stock and subsequently be easily able to find it again, as you need. Go into any business and you’ll find lots of items stored in locations that aren’t clearly labeled, or don’t have a well thought-out, recognizable name. A location name doesn’t need to be too complicated, detailed or cryptic. In many businesses, the staff will already have common terms they use to describe various locations. If that’s the case, then build on the common understanding where necessary.

Location names should be unique. No two locations should ever have the same name. All physical spaces in your facility should have a location name, even if you don’t currently store anything in that space. All locations should be labeled. The location labels should contain the full name of the location, and if possible, have arrows that point to the location.

Zone/room names should be abbreviated (commonly to a single letter) and contained in the full location names. Within a zone or room, location names should ascend from top to bottom, and from left to right. If your inventory operations cover more than one facility, or a large facility, of if you’d just like to be able to group locations together for reporting purposes, we recommend creating zones, or location groups. By abbreviating each room name, we can easily incorporate it into the location name without making our location names too long. This will help when viewing location names in tables and on labels. Concentrate on the following advantages:

– You can find locations faster
– There’s no confusion about what a place is called
– Others not so much
– Ability to reuse section names
– You can sort data, print count sheets, and do other activities, by zone
– Abbreviations make it easier to type in location names.
– Abbreviations make it easier to include the zone names on location labels
– Reports read more quickly when the same long title does not appear over and over again
– No confusion about what a place is called

Shortening your Zone Names to just one letter will help you meet your goal of including the full name of a location on every location label. The precision and immediacy of your location names will add ease and speed to every step of your reporting, inventory processing and comprehensive stock management.

SIMMS Inventory Management software gives you the greatest latitude regarding your location choices. From an unlimited number of locations possible,

How Small Items Hold Big Importance

One of the stock details most often processed but rarely thought about in detail is size. Inventory items are of numerous sizes and with SIMMS 2012 Inventory Maintenance software, you can coordinate your stock from the tiniest rivet to the largest pallet in your entire warehouse, regardless of whether you require tweezers or tongs.

Every one of your locations. shelves, rooms or bins are specifically labeled, regardless of their square footage or volume capacity. Accurate inventory tracking must manage all sizes  of materials, as well as handling the accurate dispersal of item already received into them in advance to the most recently received pieces. With SIMMS 2012, you can also coordinate vehiclesand other moving containers; they can be monitored, and subsequently make transfers into and out of locations with ease and speed.

For all the simple and complex tasks involved in the management of inventory locations, learn more today about SIMMS 2012 by visiting www.simmssoftware.com or email sales @kcsi.ca today for more information.

Using Departments in SIMMS

Inventory stored in your backrooms, warehouses, bins and so forth are of utmost importance to the way that you make profits improve. Stock needs to be where it needs to be. Too much stock means wasted capital on materials that are just sitting there growing old. Too little stock makes your staff scramble to keep up with demands that hit your doorstep every day. Both conditions are unsatisfactory.

The method used by many businesses is to compartmentalize the orders being made so that flaws can become more easily apparent. This division of the processes in place at your locations is best done by the assignment of departments, so that those who overstock and those who understock can have the information on their trends become an important criterion that is monitored. One department may have someone who panicks and over-orders materials, while another department always seems to be waiting to act because there’s never enough stock on hand to complete the orders. Once departments are created, and SIMMS users are assigned to them, it becomes easy to track where the strengths and weaknesses reside.

Orders have their departmental data attached to them and move through the system with all their green flags and red flags intact and unalterable once they exist. Take advantage of these departmental ‘assignments’ by using SIMMS Inventory Management software — your bottom line will not regret knowing what is being stored and what is not.

The Search for Stock

You remember, the blue thingmie that fits on the flange of the whatsit…we had some somewhere here. With the SIMMS Inventory Management solution, users no longer need to be so vague about their items. Items searches are possible by using a multitude of criteria, filters and imagery to find the actual names and numbers of those thingmies you seek. And with SIMMS’s versatile location management you’ll know precisely where they are. Contact KCSI today to learn more about these simple but important features.