Tag Archives: purchasing

Item Naming with SIMMS

Often your customers have a name or number for items that they require for them to do what they do. Equally, your own vendors have an in-house reference for stock pieces that they sell to you.

In both cases, these names and references are often different than the ones you use. SIMMS Inventory Management software takes these into consideration by allowing you to assign aliases — in unlimited amounts — to the items you stock and designate these aliases to specific vendors and/or customers. Therefore, when your order arrives at a vendor, they see not only your names and numbers, but they also can see their own, which leads to greater accuracy from their shipping department. Similarly, your shipments to your customers arrive with invoices and packing slips bearing item references instantly familiar to their receiving departments.

Contact KCSI today to learn more about the use of aliases to contribute to greater accuracy and satisfaction at all steps of your stock management.

Vendor Costing with SIMMS

SIMMS Inventory Management software provides a dynamic feature for controlling the numerous aspects of the process of Vendor Costing. Businesses often receive the same items from various vendors based upon their availability and best costs. With SIMMS, each item can be set with particular aliases (vendor-specific names or numbers) and separate costs for each vendor; this enables the user to choose at any time the vendor he/she wants following quick phone calls to the various vendors to ascertain if the item is in stock.

Users can combine multiple items needed from one particular vendor onto one particular purchase order, thus providing the fluidity of purchasing most companies require. The aliases allow for the accurate selection of items with their vendor-specific details, assuring that the items you need are clearly listed for your suppliers. Users can easily access references to the vendors used and edits needed can be performed quickly and easily.

As costs change and/or items pass from usage to be replaced by different or newer pieces, old costs and items can be amended or replaced smoothly, and lists of the new items can be produced in various report forms so your sales department can keep up with the pieces your company now offers. When combined with the seamless link between SIMMS’ inventory information and industry-standard accounting features, the addition or removal of stock pieces within the system give you count control and accurate financial information so you know where the bottom line is at all times. SIMMS’ Vendor Costing feature is just one more tool that will help you keep ahead of your competition.

Accounts Payable with SIMMS 2013


A robust Accounts Payable functionality is a critical area for every business. In SIMMS 2013 Inventory Management software, the Vendor window displays a list of all purchases and payments made by you from the selected vendor, letting you drill-down to each transaction and see all of its details with both ease and speed.

SIMMS 2013 also features the following:

• AP Report Generator: With the SIMMS AP Report Generator you can easily retrieve and report on the Accounts Payable information you need.

• Batch Cheque Processing: Process a batch of payments for existing invoices in your system with ease using our intelligent AP Batch Check Printing interface, which enables the selection of the invoices from the particular vendors that are to be included in the batch.

• Currency Trader: SIMMS Accounts Payable Module enables you to pay your multi-currency vendors through a 3rd party payment process or Currency Trader. It’s easy to track what was paid to a Currency Trader in one currency and what invoices/vendors and currencies employed by them to pay your vendors, as well as associating the payment with the vendor and invoice, thus enabling a flawless financial flow.

• Manual Cheque Entry: Write ‘on-the-fly’ checks in support of immediate invoice payments, or associate one payment with multiple existing bills or new ‘on-the-fly’ invoices with little effort.

Payment Processing: The SIMMS Accounts Payable Module allows you to process payments for your vendors enabling payment by cash, cheque, credit card as well as applying existing credit toward it employing the easy-to-use Vendor Payment window.

SIMMS 2013’s Purchasing features keep your item details at hand, while partial orders can be processed quickly and users can make decisions based on any variances they observe. Accuracy in costing is always in mind so that users can receive the best deals possible on each successive acquisition. Aging of stock and all item details are mapped once they are entered into the system.

Contact KCSI today by emailing us at sales@kcsi.ca or visit www.simmssoftware.com for more information.

SIMMS 2013 Prominent Features


SIMMS 2013 contains the following features that may be crucial to your business:

  • Advanced Shipping
  • Apparel Item Matrix (color/size/style)
  • Barcode Printing
  • Define Automatic Reorder Points
  • Enhanced Shipping Features
  • Inventory Valuation Features
  • Item Code Aliases
  • Item Images
  • Item Kitting (BOM)
  • Manufacturer Lot and Expiration Date Tracking
  • Multi-Currency Ready
  • Multi-level Categories
  • Multiple Warehouses & Picking Locations
  • Multi-tier Stock Areas
  • Physical Count and Audit Trail for Inventory Adjustments
  • Price Levels or Volume Pricing and Discount Configuration
  • Produce customer and/or product specific price schedules
  • Serial Number Tracking
  • Stock Transfers between Locations
  • Storeroom/Warehouse Management
  • Tax Codes and Schedules
  • Unique Vendor Assigned Costing
  • Unit of Measurement Configuration
  • Wireless or Batch Data-Collecting

For versatility, compatibility and comprehensive control, SIMMS 2013 Inventory Management software is the best you can get.

Visit www.simmssoftware.com for more information today.

New Features in SIMMS 2013


We have enhanced receipt of goods to allow you to receive multiple lots for the same item in different lines and it will still count against the purchase order, i.e. if your purchase order has one line entry for 50 widgets and you receive 10 with lot 1, and 10 with lot 2 and 30 with lot 3 (3 different line item entries in the receipt) as long as the receipt location is the same as what was entered in the purchase order, SIMMS will show the purchase order as closed and fully received.

In Point of Sale, we have added the ability to park sales. We have implemented a new ‘Ring Up Sales’ button in the top left corner of the POS window. When you click that button, it opens a new POS window. You can start new transactions from this window while the old window is still open in the background. When you wants to continue the old transaction, just close the new POS window and start working in the old window.

In SIMMS Online, we have added an Item Manager, you can now easily view and search for your items, create new items, upload documents related to items, select existing items, and/or drill down to edit the basic information.

For more information on additional new features and enhancements in SIMMS 2013, visit www.simmssoftware.com or email sales@kcsi.ca.

Calculating Safety Stock


Safety stock becomes necessary to help you avoid ‘stock outs’ if the rate of consumption increased and/or the lead time gets extended from the values considered for your replenishing system.

A simple way of establishing the safety stock would be to find out the above two variations that could normally occur over a period of time in terms of additional quantity of stock to be maintained. Lead Time is the time which supplier takes in ordering the items.]

1) When consumption Variation is very high:
Safety Stock = (Maximum rate of consumption – Normal rate of Consumption) X Lead Time.

2) When lead time Variation is very high:

Safety Stock = Normal consumption rate X (Maximum Lead time – Normal Lead time)

Safety stock is calculated using the following formula:
Safety Stock = (Maximum Daily Usage ? Average Daily Usage) × Lead Time

Reorder Points can be established based on the knowledge of your Safety Stock. The formula for the Reorder Point is as follows:

Average Lead Time X Average Demand + Safety Stock.

For a ready solution to your safety stock and reorder point needs, SIMMS Inventory Management software handles all of your needs. Visit www.simmssoftware.com or email sales@kcsi.ca.

Units of Measure

SIMMS Inventory Management Software employs a multi-faceted and comprehensive Units of Measure feature. Individual items may have multiple units of measure created and assigned to them. Each receipt of items can employ default purchase units of measure while different units of measure can be employed for the items’ sales transactions.

The multiple units applied to each item can be established at the moment of the item’s creation within the system, and are based upon the premise of ratios — a conversion factor — such as 12 eaches in a box, 5 boxes in a case, 6 cases in a crate, 4 crates in a pallette, and so on. Once such ratio relationships have been established, the item may be purchased or sold in any of them.

For each other item you stock, specific and unique units can be assigned. For example, one item may come in boxes of 24 eaches, so a unit titled box24 should be created; another item using boxes of 12 eaches can have a box12 unit of measure applied to it. Default units of measure can be assigned to each item for special sales, normal sale, normal purchase and/or standard usage (the most common unit used for the item), but the user retains the ability at any time to employ any set default units. This rich but robust functionality makes SIMMS’ Units of Measure feature the simplest and most versatile one in today’s marketplace.

Buy Buy, Birdie

Every time you order goods from your vendors, contracts to buy are created. SIMMS’ Purchasing Software functionality helps you keep accurate records of these very important transactions. With every order, you need to specify (and keep track of) shipping method, date required and the name of the person with whom the order was placed. In addition, you need to confirm the quantities ordered and price per item. This module streamlines and organizes the entire purchasing process.
When your on-hand quantity falls below a specified minimum level, automatic purchase orders can be automatically generated to ensure that you never run out of key items. You can process partial receipts, update your inventory records when goods are received and monitor cost variances between goods received and goods invoiced.
Receipt of Goods will automatically adjust inventory quantities and produce a Back Order Fill Record if there are backordered items. With the implementation of SIMMS Purchasing Software, you will be able to make more informed purchasing decisions, and all of your purchasing and receiving information will be readily available at all times.
Contact KCSI today to learn more.