Tag Archives: receiving

Checks for Items and Orders


A great deal of materials run in and out of your inventory storage locations and many can be mislaid, mis-slotted or can simply go missing. To help your inventory department/team get better at their jobs, we recommend the following ideas be implemented on a schedule known only to the management department:

1) Perform random and detailed checking of loads on outbound trucks at the dock.

2) At least twice each month, call a driver back in after she/he has left the facility. Thoroughly check the load. Check drivers on a random basis.

3) Perform receiving by appointment coupled with a random detailed checking of incoming loads.

4) Commit deliberate errors. Discover what your staff does if, for example, you see that more finished goods than the shipping order calls for reach the platform? Will the shipping clerk return the excess to stock? Will she/he try to divert it for personal use (perhaps in collusion with a truck driver)? Will the clerk simply ship the order without ever knowing that the excess existed?

5) If the bookkeeper and the accounts receivable clerk are not dependable, alert, and honest, disaster can result. Check them by withholding an invoice from each of them and watching to see what they do. Will they miss the invoice? Will they realize that a missing invoice means lost revenue and call it to your attention?

6) Unannounced inspections are another excellent method of checking your preventive procedures. Such inspections are most effective during overtime periods or when the second or third shift is working. For example, one owner-manager popped up on the shipping platform after the second shift left. He noticed a loaded truck parked at the platform and ordered it unloaded. The cartons in the rear were legitimate deliveries, but he found the front half of the truck crammed with stolen goods. The checker, who was hired to see that such stealing did not happen, had gone to sleep and let the accommodating driver load his own truck.

Once employees understand that there is an ongoing effort to discover and hunt down the causes of inventory discrepancies, they will also understand that management is watching. The resulting benefits to your business will make all this checking and testing worthwhile.

The “Merge-In-Transit”


The concept of in-transit product merging-where, for example, two things are shipped from different locations and then married in transit so that they reach the customer as a single shipment-can be seen as a technique for reducing inventory if the need for the customer to simultaneously receive multiple SKUs is taken as a requirement. If the need for simultaneous receipt is a given, then the concept eliminates the need for inventorying the individual SKUs together. To some extent, merge-in-transit represents an extension of postponement beyond the distribution center walls.

Components are sourced from different manufacturing and/or warehousing locations. Components are received, temporarily stored awaiting order-completeness and consolidated in a Service Centre to be delivered as one complete order to the end customer. The solution combines components into one order while the goods are in transit.

The steps are as follows:

1. A customer requests the multi-component order.
2. Suppliers from all over the world send the components to a pre-designated Service Centre.
3. The components are temporarily stored in the Service Centre, and when all the components have arrived, they are merged into one shipment.
4. Lastly, the completed shipment is then sent to the customer who placed the order.

Often in business, companies have to use new methods in order to acquire goods, and the Merge-in-Transit has become commonplace in a market whose vendors are located in widely-separated and often disparate geographical locations. SIMMS Inventory Management software can help you with all of your manufacturing, ordering and assembly requirements. Visit www.simmssoftware.com or email sales@telus.net.



Managing Vendor Costs with SIMMS 2012

SIMMS 2012 Inventory Management software contains a robust feature-to coordinate the details of vendor costing. You can composite numerous items you order from a single vendor onto one purchase order, which speeds up and contains within a single order so that your ordering speed and coordination in your purchasing process. Item aliases enable you to accurately select items while including their vendor details, thereby assuring that your required items are smoothly listed for those vendors. You can quickly access your vendor records and make edits to the items both efficiently and accurately.

When your item costs increase or when items are replaced by new pieces, your older items and their costs can be altered or replaced in only a few mouse clicks. Lists or catalogues of your new items are easily produced in various forms, thus allowing your sales personnel to deal with the current stock that you are selling at the moment. Combining this seamless link between your stock data and any marketing or accounting policies you have in place, the process of removing or adding stock items inside your system gives you precise accounting data and stock counting control so that at any moment you can easily check on how your items are selling (or not) at any given second. Vendor costing is a useful and practical tool in the efforts to retain your advantage over your competitors.

Concurrently, you may receive identical items from numerous vendors during your attempts to acquire the best inventory for the best price in the shortest period of time. SIMMS 2012 allows you to set each item’s various aliases that the respective vendors can recognize and understand. You can also set prices that are specific to each different vendor, letting you or your inventory personnel to choose which item, vendor and price that you want to receive in a time period no longer than a phone call or an email exchange. Checking if items are in stock and possess the most appealing costs for you at any moment.

For more information about SIMMS 2012, visit www.simmssoftware.com or email sales@kcsi.ca today.

Moving Stock is Priority One

The ongoing challenge of all businesses that promote and sell goods is the investment in stock that sits on shelves or in warehouse bays. The turnover of inventory back into cash is the goal of commerce for these companies. Having enough inventory for the sales that will take place tomorrow and next week is a necessary plan in order to build the business and to lay a path of success. In short, the needed stock for all purposes must be there, and the companies with the best plans will have the greatest revenue and the highest level of customer satisfaction.

The need for order flow — throughput — keeps those involved in warehouse management aware of precisely how many orders have been created and how many units of inventory stock items they will need. In such cases, the purchase orders placed with their company’s various vendors. This streamlines the process by reducing the number of purchase orders created in the system, and enables the items placed on negative stock to be added to existing purchase orders before they go out. SIMMS Inventory Management software incorporates the concept of negative stock, which can be one of the most useful concepts for many businesses to coordinate their stock orders.

When making up sales orders, sometimes users may want to create them while not having the necessary quantity on hand. Negative stock enables users to create those sales orders, save them, and then eventually through the use of backordering, to receive the stock into their warehouses and replace the negative stock with actual items at some future date.

SIMMS 2012 — Its Use Everywhere

KCSI uses its own SIMMS Inventory Management software because they know it works. We have a hands-on experience with SIMMS and have contributed to its changes and enhancements as needs have arisen from the regular process of conducting commerce. Each calendar year sees at least three major and more than twenty minor enhancements to the software. With a large team of programmers at our elbow eases the implementation of these changes and enhancements into a smooth and simple process — and you will experience equal ease as soon as you opt for the tried-and-tested SIMMS.

Combine with this a cost effectiveness that we maintain, so that users can both afford and realize their needs in the same way we have realized our needs. KCSI provides flexible paymentoptions so that you will see an immediate return on your investment due to SIMMS’ built-in processes to  increase your revenues, optimize your inventory control and streamline your business effectiveness, all while retaining minimal inventory control costs.

There are many inventory management software packages out there to choose from for your business. But KCSI is a very different company than any others out there because it retains a stake in the efficiency and versatility of SIMMS Inventory Control software, We use it to succeed, and when you choose it, we make sure that you benefit from its rich features because we have benefitted from them first.

Checking Stock When It Arrives

Some standard practices are required when your receive items into your holding area, whether it is a large warehouse or a storeroom. When stock is delivered you have a set number of tasks that must completed.

As a delivery arrives, every pallet, carton and item grouping must first be positioned for review. Next, all containers must be checked off against the invoice according to store policy, taking specific note of the following:

  • Goods should also be checked for quality and use-by dates.
  • Complete cartons can be counted unopened. Mixed cartons should be opened and the contents examined.
  • Damp or damaged cartons should be opened and the contents should be checked for damaged items and breakages. If cartons have been tampered with, their contents should also be checked.
  • Confirm that number of containers is correct (count them).
  • All discrepancies must be recorded on the invoice according to your security policy.

All this should be done before the delivery docket is signed.

Do not let the delivery driver or anyone else hurry or interrupt while checking the contents and conditions of the delivered items. It is the employee’s job to thoroughly check all deliveries.

If a store receives multiple deliveries at the same time, each delivery should be checked separately and in an orderly manner. All inventory must be accurately recorded and checked against the original order documents. All missing, over-orders, shortages and damaged goods should be noted on the delivery invoice and the original order documents, and the sender is to be contacted as soon as possible to register all shipment details.

The best system to aid your stock receipt and issue process is SIMMS 2012 Inventory Management Software. To learn more about how SIMMS can suit your company’s needs, visit www.simmssoftware.com or email sales@kcsi.ca today for more information.

Changing Item Costs in SIMMS 2012

SIMMS 2012 Inventory Management software has long since known that you may need to apply changes to item prices within your system, and thus require a versatile feature to allow single items to be edited while also being able to make global changes to items (such as markups across the board to be effective as of a certain date).

In combination with SIMMS’ Vendor Costs management, you’re always able to see any new increases to the expense of acquiring the items from your vendors, assign their vendor’s own part numbers (for ease of future orders) and assess whether you need to increase your sales prices for each item received.

In addition, depending upon your customers (and any customer groups to which they have been assigned) you may want to have different prices for the same item. SIMMS allows for the assignment of up to 13 different prices for each inventory item (its standard price plus 12 additional dollar-specific amounts). Global mark-ups of item prices, as mentioned earlier, can be made either by a set percentage or by a set dollar amount.

Yet another feature to save you both time and money, SIMMS 2012’s Price Management features keep you on top of your profit margin at a per-transaction basis and allows changes to be made with both ease and speed.

Check out SIMMS 2012 today here or request a demonstration of these and many other features ready to benefit you by clicking here.


Re-Ordering of Stock Should be Smooth

With SIMMS 2012, you can make purchase orders using previously-created purchase orders from your customers. This ease of turnover makes the re-ordering of stock based on habit and not on speculation. When customers have an established track record of order from you, you’ll know far more accurately what they are likely to re-order. This level of communications between your customers and your company makes for smooth business, and easier profit margin that become reliable factors in your profit plans.

Scheduling the customers’ purchase orders can be created based on your knowledge of these familiar patterns. Reorder points are another tool you can use in SIMMS so that goods are on-hand when you – and your customer – need them. In your internal planning of purchases for sale to customers, you don’t want to have invested too much capital in stock that just sits there taking up valuable storage space. A warehouse needs its stock items to be moved in, and then out again, as many times as possible throughout the fiscal year.

Prioritizing the orders that come in keep the stock you need on Monday in your warehouse, and deliveries on Friday keep your flow moving for the next days to come. SIMMS 2012 gives you further tools such as replenishment that permits the coordination of backordered quantities that have been placed on sales orders. Competent stock management makes all the difference in the world to the success of your business.

Comprehensive Inventory Management with SIMMS

SIMMS Inventory Management software is an advanced inventory management, accounting and manufacturing system that offers flexibility and growth. It is ready to use and easy to adapt and customize, and is today’s choice for dynamic businesses, both large and small, with an eye toward increasing revenue and productivity.

SIMMS delivers the combined benefits of advanced productivity tools and state-of-the-art accounting and manufacturing capabilities that allows users to operate more efficiently and profitably. Some of these features include powerful drill-down capabilities, advanced reporting, phantom kitting and more. SIMMS Inventory Management software also includes a full suite of modules that are easily customizable to meet a virtually unlimited variety of business needs regardless of your business.

With SIMMS Inventory Software, you can choose the end-to-end business management applications you want from a comprehensive, integrated suite of accounting and manufacturing modules. In addition, SIMMS Inventory Software offers seamless integration, including customer relationship management (CRM), payroll, e-commerce and vertical solutions.

Shipping and Receiving: The Meat and Potatoes of Retail Business

The SIMMS Shipping & Receiving Module streamlines the processing of shipments, and gives detailed shipment information early, allowing you to satisfy your customer’s needs immediately.

Comprehensive packing slips minimize manual stock handling combined with shipping directly from your sales invoices on a scheduled date, sales staff are informed of delayed shipments or backlogs and can handle them early.

Packing slips are generated from the invoice itself, so when the shipping department picks items from the packing slip, there is no worry about incorrect data on the packing slip. Estimated arrival dates, shipment weights, numbers of containers can be entered and tracked, multiple locations can be used, multiple invoice shipments to customers can be combined as well as multiple ship-to locations can be coordinated — all these features are included in the SIMMS Shipping & Receiving Module.