Tag Archives: security

Safety First

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Sometimes safety is taken for granted in the workplace, but there are some simple things that will add to the health of all involved:

 

  • De-Stressing is a Primary Goal

  • Keep On the Ball by Taking Short But Regular Breaks

  • Maintain Clear Access to Emergency Exits

  • Report and Repair Unsafe Conditions

  • Stay Alert

  • Stay Clean and Sober

  • Use Machinery and Tools Properly

  • Use Mechanical Aids for Awkward and Heavy Moves

  • Use Your Back and Legs Properly

  • Wear Safety Equipment Properly

A Mother’s Story
I recall a time when my son was about 18 months old. I had him strapped into a backpack and was rushing to catch the bus. Apparently I stepped wrongly and fell down an entire flight of stairs (13 to be exact). I was bruised and bleeding and had torn my jeans … but my main concern was, naturally, for my child.

My fears were alleviated, though, when from behind me I heard a gleeful giggle followed by, “Again!”

Data Protection

Within any company, existing departments all at some time need to have access to inventory information. In contrast, there is some information that never need be seen by any but those within a particular department or section, and you need to be able to protect this data.

With SIMMS 2012 Inventory Management software, you can set up a criteria of access for particular people to access their needed data, while at the same time limiting the type of access that others may have to information above or beyond their pay grade. Complete Access, Read-Only Access, Create Only Access or No Access are available to control windows, reports and entire features within SIMMS. Business comptrollers have swift and easy control of every user’s work within the system.

Contact KCSI today to learn more about how SIMMS enables administrators protect the processes and information in their businesses.

Checks for Items and Orders

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A great deal of materials run in and out of your inventory storage locations and many can be mislaid, mis-slotted or can simply go missing. To help your inventory department/team get better at their jobs, we recommend the following ideas be implemented on a schedule known only to the management department:

1) Perform random and detailed checking of loads on outbound trucks at the dock.

2) At least twice each month, call a driver back in after she/he has left the facility. Thoroughly check the load. Check drivers on a random basis.

3) Perform receiving by appointment coupled with a random detailed checking of incoming loads.

4) Commit deliberate errors. Discover what your staff does if, for example, you see that more finished goods than the shipping order calls for reach the platform? Will the shipping clerk return the excess to stock? Will she/he try to divert it for personal use (perhaps in collusion with a truck driver)? Will the clerk simply ship the order without ever knowing that the excess existed?

5) If the bookkeeper and the accounts receivable clerk are not dependable, alert, and honest, disaster can result. Check them by withholding an invoice from each of them and watching to see what they do. Will they miss the invoice? Will they realize that a missing invoice means lost revenue and call it to your attention?

6) Unannounced inspections are another excellent method of checking your preventive procedures. Such inspections are most effective during overtime periods or when the second or third shift is working. For example, one owner-manager popped up on the shipping platform after the second shift left. He noticed a loaded truck parked at the platform and ordered it unloaded. The cartons in the rear were legitimate deliveries, but he found the front half of the truck crammed with stolen goods. The checker, who was hired to see that such stealing did not happen, had gone to sleep and let the accommodating driver load his own truck.

Once employees understand that there is an ongoing effort to discover and hunt down the causes of inventory discrepancies, they will also understand that management is watching. The resulting benefits to your business will make all this checking and testing worthwhile.

Regular Database Backups with SIMMS

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The SIMMS Inventory Management system enables users to keep confident of their data and system. Firstly, backups of SIMMS Installer files should be made each time a service pack or full version is released. Secondly, company files (databases) can be backed up as often as one’s in-house IT Department schedules them. If each week sees dozens of transactions occurring then weekly backups are advised and can be performed manually by any administrative user. Systems that have

As a database increases in size full database backups take more time to finish and require more storage space. Therefore, for a large database, you might want to supplement a full database backup with a series of differential database backups.

With SQL Server (the backbone of SIMMS) you can re-create a whole database in one step by restoring the database from a full database backup to any location. Enough of the transaction log is included in the backup to let you recover the database to the time when the backup finished. The restored database matches the state of the original database when the database backup finished, minus any uncommitted transactions. Under the full recovery model, you should then restore all subsequent transaction log backups. When the database is recovered, uncommitted transactions are rolled back.

Contact KCSI today to learn the simple steps to accomplish true security of your SIMMS system. Visit www.simmssoftware.com or email sales@kcsi.ca.

 

Handling Internal Office Supplies with SIMMS

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Detailed inventory control and order processing in your business can be a simple and straight-forward task in consideration of office supplies. SIMMS 2013’s Office Supply Inventory Software can be used as a standalone system complete with multiple locations, inventory tracking, order processing and reporting.

Best Used For:

– Direct Resellers and Suppliers

– Internal Supply Organizations

– Office Supplies Storage/Disbursement

– Wholesale Distributors

With SIMMS 2013’s Office Supply Inventory Software you can:

– Allocate inventory to multiple orders and check status.

– Create a work-group connecting multiple workstations.

– Handle quarantine items and stock returns more efficiently.

– Import Purchase Orders and Pending Invoices for processing.

– Monitor the process of Inventory Items, Purchase Orders and Invoice information.

– Print Pick sheets with bin locations in logical walking sequence.

– Product Inquiries display quantities: On-hand, On-Order, Committed, and Allocated.

– Scan items coming into and going out of inventory.

– Set up multiple warehouses and storage areas to fit your order fulfillment process. – Use detailed reporting.

– View detailed stock and order status screens and set up detailed reporting capabilities.

For more information, email sales@kcsi.ca or visit www.simmssoftware.com.

Analytics with SIMMS 2013

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The wealth of information you have within your company systems needs to make its way into the hands of the right personnel. SIMMS 2103 provides the easy translation of your data into meaningful, practical information. Using a broad range of flexible analytics, budgeting and reporting options, you can consolidate everything from complex analysis to the simplest reports into data to gain a true advantage over your competition.

Gain Deeper Visibility

Achieve a detailed view into your accounting transactions and enable deep analysis with capabilities to organize data hierarchically for multi-level reporting. Take control of your accounting processes

Integrate Seamlessly

Find and analyze transactions with precision across your entire organization with seamless integration available in KCSI’s Business Solutions: SIMMS’ General Ledger, Receivables, Payables, Inventory, Sales Order Processing, Purchase Order Processing, Kitting and other options.

Improve Your Decision-Making

Focus on the financial data you need to make better business decisions by including or restricting report content that is relevant to your organization’s reporting needs.

Transform Your KCSI Business Solution Data

SIMMS data can be transformed into presentation-quality information so you can make better business decisions, with compelling views of business data created easier and faster than ever before.

Checklist for Your Stock Improvement

The best systems of inventory management all contain a particular series of criteria that make them both efficient and worthwhile. When one considers that improvement of your inventory management system by as much as 15% can affect your profit margin by over 30% minimum, an intelligent structure and “practice” of sound policies should be the least that you do.

The criteria are as follows:

Systematic Inventory Updates-
Operation of proper perpetual inventory system should be used so that it is possible to determine at any time the amount and value of each kind of materials in stock. It also enables the comparison of book inventory with the result of physical counting.

Control of Stock Areas and and Sales of Product
The proper operation of a system of stores control and issue is introduced so that there will be delivery of materials upon requisitions to departments in the right amount at the time they are needed.

Checks and Balances
The operation of internal check should be introduced to ensure that transactions involving materials and equipment are checked by reliable and independent officials.

Establishment of Controlling Accounts and Subsidiary Records
Controlling accounts and subsidiary records reveal  summary of detailed materials costs at each stage of materials receipt and consumption from the storeroom to finished goods.

Regular Reports
Regular reports and information should be provided for the management in connection with the purchase of materials, issues from stock, inventory balances, obsolete stock, goods returned to vendors, and spoiled of defective units.

Standards or Level to be Fixed
A minimum quantity of each item of materials, below which point the inventory is not allowed to drop, and a maximum quantity, above which stock is not carried should be fixed. In the same manner ordering level and economic order quantity may be determined.

If you are planning to consider a modern and feature-rich software application to manage your stock, please review the above sections and devise what you need, then visit www. simmssoftware.com or email sales@kcsi.ca to get help with taking your first cohesive steps toward increasing your business success.

Backup Company Information with SIMMS 2012

SIMMS 2012 Inventory Management software in its initial use lets you create your company and its preferences quickly and easily. Company information can be established on in the first session so that it is instantly applied in both letterhead and logo form on all documents and reports. The SIMMS Company Manager prompts you for all necessary information and lets you place your company logo on the program’s main window, with the format requirement being either in JPEG or BMP format.

The SIMMS Company Manager window provides you with the first interaction with SIMMS. From here you can restore backups that you have made of your company’s database or create backups that let you keep your company data secure and keep its data pristine up to that moment. Any system crashes, whether in terms of operating system corruptions or physical harddrive failures, can be survived using the company resoration process. Down time can be for only the matter of minutes and certainly for no more than an hour. even in the most damaged systems. The Company Manager keeps your information and business procedures reliable, consistent and stable.

For the purpose of this consistency, we advise that backups be performed on a regularly-scheduled basis, at the least weekly or, if possible, on a daily basis. SIMMS employs Microsoft’s SQL Server platform, which in its full version can be setup to perform regular, automatic backups that can be backed-up and stored in your designated data security policy. When you consider that numerous transactions are taking place, along with receipts of stock, shipping of orders, and other details can be entered into SIMMS every day, a practical and pragmatic approach to your company data is of utmost importance.

For more information about SIMMS 2012, visit www.simmssoftware.com or email sales@kcsi.ca today.

Information Access and Control

Within any company, existing departments all at some time need to have access to inventory information. In contrast, there is some information that never need be seen by any but those within a particular department or section, and you need to be able to protect this data.

With SIMMS 2012 Inventory Management software, you can set up a criteria of access for particular people to access their needed data, while at the same time limiting the type of access that others may have to information above or beyond their pay grade. Complete Access, Read-Only Access, Create Only Access or No Access are available to control windows, reports and entire features within SIMMS. Business comptrollers have swift and easy control of every user’s work within the system.

Contact KCSI today to learn more about how SIMMS enables administrators protect the processes and information in their businesses.

SIMMS Helps Fight Retail Crime

In today’s economic climate, retails stores are experiencing an old challenge at an alarmingly large rate. Theft at retail stores has undergone a dramatic increase in the last five years. The following video feature hosted by Brian Williams of MSNBC details this new risk to the survival of many of today’s merchants:

http://video.msnbc.msn.com/nightly-news/47773480#47773480

With these new and present challenges to profit margins and stock safety, businesses require cutting edge technology to help them know where all of their stock is at all times. SIMMS 2012 Inventory Software permits a quick and easy end-of-day running inventory so that your company will know the day-end totals, and thus also the opening counts for the next day.

Contact KCSI at sales@kcsi.ca for more information or check out more information on SIMMS 2012 software at www.simmssoftware.com.