Tag Archives: solution

Accounting with SIMMS 2015

accounting

SIMMS 2015’s Accounting Software solution is the smart solution for organizations looking to replace a stand-alone Accounting program with a comprehensive business management solution with built-in integrated accounting functionality. SIMM

SIMMS’ Accounting is particularly structured for medium- to large-sized mid-market businesses with 10 to 1,000+ personnel. It contains advanced financial management, which serves as the core for the entire suite of applications.

Beyond the solution’s central accounting functionality, SIMMS 2015 also includes advanced budgeting, advanced allocations, multi-currency management, currency trader management, advanced banking, budgeting, fixed asset management and cash management capabilities. It’s all you’ll need for accounting – and more.

• Accounts Payable: Our SIMMS Accounts Payable module provides a comprehensive solution for managing expenditures.

• Accounts Receivable: The SIMMS Accounts Receivable Module tracks receivables, plans cash flow and provides extensive information and reporting features to give you vital business insights to plan for the future.

• Banking: With SIMMS you can edit and add credit card and bank accounts, and easily enter deposits, transfer funds, enter cash, cheque or credit card transactions as well as reconciling cash and credit cards via bank reconciliation.

• Budgets: Maintain and enforce budgets with ease and transfer budget amounts from one account to another.

• Financial Reporting: SIMMS offers virtually unlimited financial reporting capabilities.

• Flexible Chart of Account Structure: Create account structure to fit your business needs using up to 30 characters and 10 segments.

• General Ledger: The SIMMS General Ledger module has many powerful features to help you efficiently manage your accounting.

• Multi-Currency: Process payments and invoices in multiple currencies.

• Sales Commissions: Calculating sales commissions due has never been easier. SIMMS can auto-calculate commissions based on either the AR receivable or the Transactional method.

For more information on how SIMMS 2015 can provide for your accounting needs, click here

Credit Limits in SIMMS 2015

simms_creditlimitCredit Limits
In SIMMS 2015, you can easily apply a credit limit to a customer. If a customer’s invoice total is greater than their credit limit, the customer must pay the difference or you must override the credit limit for the transaction.

Enter a Customer’s Credit Limit
1. In the Customer Manager, click the Advanced tab.

2. Under Credit Limit, choose one of the following options:
a) Unlimited
b) Maximum

3. If you choose Maximum, in the adjacent box, type the maximum dollar amount of credit for the customer.

Override a Customer’s Credit Limit
You can override a customer’s credit limit for a transaction. To do this you must be assigned the job role of Sales Manager. Only sales managers can override a customer’s credit limit. Job roles are assigned in the User Manager.

You may need to enter your username and password to override a customer’s credit limit. This is only required if you are not the user logged into SIMMS.

Visit www.simmssoftware.com or email sales@kcsi.ca for more information.

SIMMS 2014 Hosted

simms_hosted

Many businesses have switched to Hosted Inventory Systems (cloud computing). Hosting provides access to what otherwise would be expensive software and even more expensive hardware expenses required to host the software locally. With SIMMS Online, y\what would normally be additional overhead will suddenly

The advantages of SIMMS Hosted are:

Data Security
IT systems need to be maintained and updated constantly. If this is not done, your data security can suffer. Software to manage your security is costly and requires expensive upgrades of its own.

SIMMS Online uses Citrix because of its inherent and trustworthy security and its maximization of bandwidth (making your connection more stable). When you connect to our servers, your data is perfectly secure.

Flexibility
If a sudden up-turn in your business occurs, you will probably need new hardware, additional (and more dedicated) internet connections and possibly a cast of IT professionals to implement and manage it all for you. Besides the costs, expansion will consume another valuable commodity: time.

With SIMMS Online all you have to do is increase your user count. You can add new users instantly.

Reduction of IT Costs
Hardware, server software and networking will continue to be tedious and complicated as new protocols and processes become standardized every year. As businesses grow they all hit a juncture where their IT infrastructure costs begin to soar.

With the Hosted option, if a server blows up then it is our problem. We take care of backups, service packs and upgrades, thus eliminating your need for in-house IT personnel.

Saving Money
Hosted services allow small and mid-size companies to have access to an IT infrastructure that they normally could not afford. Hardware, bandwidth and networking are hidden costs that all mount up.

Our Hosted services give you access to high caliber hardware and software that is usually out of the price range for smaller companies. As your users access our hosted system there is no need to purchase an expensive server and server software. You can use your existing hardware as workstations and your existing internet connections to connect.

Versatility of Platform
While SIMMS runs on Windows with Citrix, your MAC computers work perfectly to connect to our Hosted service. As SIMMS continues to evolve, it will incorporate more capability of connection with other machines using more platforms.

The Hosted version of SIMMS can benefit you for the reasons listed above and many more. Visit www.simmssoftware.com or email sales@kcsi.ca for more information.

Advantages of Customizing Software

simms_softwareCustom

When investigating different software possibilities, companies will discover that less configurable packages have features that address many project goals but do not completely answer all of their challenges. CRM software, for example, often advertises “custom fields” allowing users to track data beyond its out-of-the-box limitations. Features of O-O-T-B are usually of limited scope, offer a limited number of fields, place restrictions on the type of available fields or their placement, and have constraints on how the fields relate to each other, and whether or not the field data can be accessed when generating reports.

The advantage of more configurable software is that it allows the product to more easily adapt to project requirements. For users and administrators, highly configurable software provides more opportunities to customize the way data is stored, displayed, imported, and exported. Customization can also allow users to more easily generate visual reports, instead of lists of numbers justified to the left margin. For development, configurable software provides comprehensive access to controlling stored data using custom code, as well as (ideally) a strong, logical, and consistent framework that can be easily adopted by other developers.

This way of consolidating configurability and technology can help ensure that the software or service will meet your exact specifications, as well as a smoother adoption process.

Wherever possible, work with the KCSI project team to meet your project goals without additional customization, using standard tools provided by the system or service, and build your own custom solution. While this advice may cause you to go back to the drawing board a few times, KCSI will guarantee that the final outcome of your project will be stronger and significantly easier to support in the future.

The SIMMS Hosted Solution

simms_hosted

Many businesses have switched to Hosted Inventory Systems (cloud computing). Hosting provides access to what otherwise would be expensive software and even more expensive hardware expenses required to host the software locally. With SIMMS Online, y\what would normally be additional overhead will suddenly

The advantages of SIMMS Hosted are:

Data Security
IT systems need to be maintained and updated constantly. If this is not done, your data security can suffer. Software to manage your security is costly and requires expensive upgrades of its own.

SIMMS Online uses Citrix because of its inherent and trustworthy security and its maximization of bandwidth (making your connection more stable). When you connect to our servers, your data is perfectly secure.

Flexibility
If a sudden up-turn in your business occurs, you will probably need new hardware, additional (and more dedicated) internet connections and possibly a cast of IT professionals to implement and manage it all for you. Besides the costs, expansion will consume another valuable commodity: time.

With SIMMS Online all you have to do is increase your user count. You can add new users instantly.

Reduction of IT Costs
Hardware, server software and networking will continue to be tedious and complicated as new protocols and processes become standardized every year. As businesses grow they all hit a juncture where their IT infrastructure costs begin to soar.

With the Hosted option, if a server blows up then it is our problem. We take care of backups, service packs and upgrades, thus eliminating your need for in-house IT personnel.

Saving Money
Hosted services allow small and mid-size companies to have access to an IT infrastructure that they normally could not afford. Hardware, bandwidth and networking are hidden costs that all mount up.

Our Hosted services give you access to high caliber hardware and software that is usually out of the price range for smaller companies. As your users access our hosted system there is no need to purchase an expensive server and server software. You can use your existing hardware as workstations and your existing internet connections to connect.

Versatility of Platform
While SIMMS runs on Windows with Citrix, your MAC computers work perfectly to connect to our Hosted service. As SIMMS continues to evolve, it will incorporate more capability of connection with other machines using more platforms.

The Hosted version of SIMMS can benefit you for the reasons listed above and many more. Visit www.simmssoftware.com or email sales@kcsi.ca for more information.

Supply Chain Management Factors to Consider

simms_supplychain2

With a Supply Chain Management (SCM) solution in place, a business can streamline and centralize their distribution strategy, to eliminate the logistical errors and lack of coordination that can lead to delays. You need your warehousing, ordering and shipping departments to be coordinated.

Supply chain performance improvement requires that a number of factors are considered. The following areas of interest must, at some juncture, be addressed:

Strategic Theory
Such metrics of strategy include defining the company, establishing a budget, managing oversights, as well as creating and maintaining the overall supply chain.

Generate:
1) New product revenue contribution

2) New stock-keeping unit (SKU) volume

Planning
This includes the metrics that drive customer service and working capital (including inventory levels across the supply chain) and that address the many functions of inventory management, distribution requirements planning, demand planning and supply planning.
Some of the metrics reviewed as part of this category include:

1) Forecast accuracy

2) Perfect order rates

3) Working capital

Sourcing
Such metrics that effect your procurement effectiveness and efficiency — strategic sourcing, operations and management of suppliers, contracts and commodities. These include the following details:

1) Sourcing of contracting

2) Sourcing cost

Manufacturing
Such metrics as cost and staffing around manufacturing, including engineering, maintenance, material availability, production, quality assurance, and sanitation. These include the following details:

1) Capacity utilization

2) Direct labor vs. indirect labor

3) Manufacturing outsourcing rate

4) Overall equipment effectiveness

Deliveries & Returns
Such metrics include cost and staffing levels for order distribution, fulfillment, logistics, returns/recalls and transportation.

SIMMS 2013 Inventory Management software can help you do that. Using the newest technology to increase both versatility and accuracy, you can keep ahead of the curve and know what you need and where you need it long before the actual requests come in. Contact KCSI here to implement the most versatile and specific inventory and accounting management system on the market today — SIMMS 2013.

Spare Parts Management

simms_SpareParts

Practical planning and management of spare parts inventory is a critical component of an effective asset management program. If the right parts are not on hand when needed for routine maintenance or repairs, downtime is prolonged. If too many parts are on hand, the enterprise absorbs excessive costs and the overhead of carrying the inventory.

There are time-worn strategies to manage spare parts in keeping with worthwhile stock management, along with some that can be considered questionable, and a variety of new and innovative practices. Here are some useful methods to consider in your tracking of spare parts:

Item Searches
Maintenance Planners who are not familiar with item numbers to locate the appropriate parts in a computer system will have a tough time. Nouns and qualifiers are a way of simplifying a search. A noun is a simple, meaningful name for the item, for example “pump.” The qualifier adds more detail, such as “hydraulic.” A search on this combination will bring up all hydraulic pumps in the stock item master file.

An assortment of captions and a detailed item description can provide an increasingly narrowed search that considers make, model, size, formulation, capacity, etc. If the part can be substituted with an alternate or equivalent part, that reference also should be stored in the stock record.

ABC and XYZ analyses
The generally accepted 80:20 rule illustrates that approximately 80 percent of any storeroom’s volume is associated with only 20 percent of the items in inventory. It is important to pay extra attention to that critical 20 percent.

ABC and XYZ codes are commonly used to identify those parts. The codes are assigned based on value or quantity of stock movement, and each code will have an associated “upper limit.” Highest value parts, for example those that cost more than $5000 each, can be assigned the ABC code of “A,” and fastest moving parts can be assigned an XYZ code of “X.”

Automatic Replenishment
Automating the thought process related to reorders has generated proven savings. Suggested reorder functionality creates requisitions based on reorder points (ROP) and reorder quantities (ROQ) that are stored in the inventory record. Once inventory levels for a part fall below the reorder point threshold, a suggested reorder is placed for the reorder quantity, which in turn creates a requisition. This saves time and prevents the delays and errors that can occur with manual purchasing processes.

When a simple ROQ value is not enough, an economic order quantity (EOQ) algorithm can be used to calculate the right quantity of a spare part to purchase when replenishment is needed. The EOQ can consider volume discounts, the cost of placing an order, carrying costs, and other factors.

Vendor Service Levels
Capturing supplier service level data within the inventory record helps bring to light the most efficient, dependable, and cost-effective vendors. Preferred suppliers can be identified based on historical lead times, pricing, quality, number of short- or over-shipments, how often goods are received damaged, frequency of backorders, and other criteria. Preference can be given to these vendors in the procurement process.

Criteria for Stock Systems

When deciding to implement a detail-conscious system of stock tracking, every business has a minimum priority in its design.

The features of all stock-keeping must contain some version or form of the following:

Area Transfers – records created when goods are re-assigned to a different building or warehouse

Discrepancy Report – the final reference document produced that provides the comparison with the results of the previous inventory

Finished Goods Stock Take – the physical count of manufactured/assembled materials (conducted no less than once per month)

Finished Stock Return – receipt of sold items as individual quantity

In Process Stock Take – the physical count of items committed to incompletely manufactured/assembled materials (conducted no less than once per month)

Inter-Site Transfers – records created when goods are re-assigned to a different location within the same building or warehouse

Issuing – transactions that deficit the stock quantities on-hand

Item Voids – items removed from inventory due to breakage, expiration or recall

Label Reprint – once stock has been re-located its status in its new site is labeled ASAP

Pallet Summary – physical count of large-block storage containers

Raw Stock Return – receipt of sold items as individual quantity

Receipt – transactions that surplus the stock quantities on-hand

Remainders – stock that has been left over from other projects, including those stripped from sub-assemblies

Stock Take – the physical count of raw materials (conducted no less than once per month)

All comparative systems for inventory management shall consider and record accurately the above details, and maintain them in history for the system to be of any lasting value to your business.

For further details of a complete design for the management of inventory, visit www.simmssoftware.com or email sales@kcsi.ca for more information.

POS (Point of Sale) with SIMMS 2012

Adding to its many practical features, SIMMS 2012 contains a modular interface f0r retail businesses called POS (Point of Sale). With SIMMS POS, you can manage charge accounts and gift cards, administration tasks, tracking of customer habits and purchases, and sales slip printing in one comprehensive and integrated program.  Bringing together stock control, item transfers, accounting features, location management, and terminal sales and item returns, you can do everything you need for your retail outlet with speed and precision.

Combining functionality and instant data coordination for more effective cash management, SIMMS’s POS is simple to use, and screens are displayed in the familiar SIMMS-Windows graphical interface, enhanced by state-of-the-art design and capability to interface with a wide selection of peripherals from slip and barcode printers, display poles and choices of monitors.

Visit www.simmssoftware.com to learn more or email sales@kcsi.ca for any point-of-sale questions you might have.